Title
Resolution to Approve Extension No. 1 to the Contract with P.K. Contracting, LLC for Pavement Marking Maintenance - FY2024 ($483,240.00)
Memorandum
Attached for your approval is a resolution to approve Extension No. 1 to the Contract with P.K. Contracting, LLC for pavement marking maintenance (RFP: 22-38), in the amount of up to $483,240.00 for the citywide maintenance of pavement markings in fiscal year 2024.
This project involves replacing pavement markings on streets throughout the City, including markings to delineate traffic and bike lanes, markings at intersections, markings at school and mid-block crossings, those required for traffic calming features, and miscellaneous others.
The City approved a contract with P.K. Contracting, LLC for pavement marking maintenance in FY2023. This contract provides for a one-year extension for FY2024 by mutual agreement. The City has repeatedly approved a similar contract with P.K. Contracting, Inc. in numerous prior years. Most often, this contractor is the lone responder to bid solicitations for this type of work. City staff recommends extending this contract for one year, which will lock in prices for fiscal year 2024.
This contract extension is a unit price contract, created with the understanding that the actual quantities used in construction will vary. Staff expects work under this contract to begin after the execution of the contract and to be complete by June 30, 2024.
P.K. Contracting, LLC complies with the City of Ann Arbor Non-Discrimination and Living Wage Ordinances.
Budget/Fiscal Impact: Funding for this work is available in the adopted FY2024 Public Services Area, Major Street Fund, Local Street Fund, and Alternative Transportation Fund Operation and Maintenance Budgets. Operationally, these improvements will benefit the safety of patrons using the City’s motorized and non-motorized transportation systems. The availability of funds and needed pavement marking maintenance and replacement is the basis of the contract amount. The estimated revenue sources for this effort in FY24 are listed below.
|
Revenue Source |
Amount |
|
FY 2024 Major Street Fund |
$ 402,500.00 |
|
FY 2024 Local Street Fund |
$ 80,500.00 |
|
FY 2024 Alternative Transportation Fund |
$ 45,000.00 |
|
Total |
$ 528,000.00 |
Staff
Prepared by: Nicholas Hutchinson, P.E., City Engineer
Reviewed by: Brian Steglitz, Public Services Area Administrator
Approved by: Milton Dohoney Jr., City Administrator
Body
Whereas, It is appropriate to replace pavement markings throughout the City to help maintain a safe environment on the City’s roadways;
Whereas, The Pavement Marking Maintenance - FY2024 Contract involves replacing pavement markings on City streets;
Whereas, These pavement marking improvements will benefit residents and visitors who use the City’s motorized and non-motorized transportation systems;
Whereas, On June 29, 2022, the City received a proposal from P.K. Contracting, LLC for this work and P.K. Contracting, LLC was the lone responsible bidder;
Whereas, P.K. Contracting, LLC has performed pavement marking maintenance repeatedly in prior years to the satisfaction of the City;
Whereas, The current contract sets forth the services to be performed by said P.K. Contracting, LLC, and the payments to be made by the City there for, all of which are agreeable to the City;
Whereas, The City’s current contract with P.K. Contracting, LLC allows its extension for one (1) one-year term, subject to the terms and conditions in the original contract;
Whereas, Funding for an extension is available in the adopted FY2024 Public Services Area, Major Street Fund, Local Street Fund, and Alternative Transportation Fund Operation and Maintenance Budgets; and
Whereas, P.K. Contracting, LLC complies with the City of Ann Arbor Non-Discrimination and Living Wage Ordinances;
RESOLVED, That City Council approve Extension No. 1 to the contract with P.K. Contracting, LLC in the amount of up to $483,240.00 for Pavement Marking Maintenance - FY2024;
RESOLVED, That a contingency amount of $15,000.00 be established within the project budget, and that the City Administrator be authorized to approve additional change orders/contract modifications to the pavement marking contract with P.K. Contracting, Inc., not to exceed $15,000.00 in order to satisfactorily complete the project;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute said agreement after approval as to substance by the City Administrator and approval as to form by the City Attorney; and
RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution including approval of needed Traffic Control Orders, night work authorizations, and other similar administrative approvals to allow the work of the project to proceed without delay.