Title
Resolution to Approve an As-Needed Purchase Order for the Purchase for Vehicle Upfitting Parts from Cruisers Inc. (ITB #4771; Not To Exceed $120,000.00 Annually)
Memorandum
Attached for your review and consideration for approval is a resolution authorizing the purchase of vehicle upfitting parts of up to $120,000.00 annually from Cruisers Inc.
Bids were solicited for City Vehicle Upfitting Parts through ITB #4771 issued by the City. Two (2) bids were received and publicly opened on April 23, 2025. Cruisers Inc., Howell, MI, was selected as the primary vendor as they are able to provide Fleet with all of the product lines needed for upfitting.
Upfitting parts are used by the City as we “setup” new vehicles before placing them in service. The bulk of these products are provided to set up public safety vehicles for the City police department. These parts include items such as lights, sirens, seats, protective screens, K-9 equipment, and mounts for computers, cameras and other equipment. All City vehicles receive some level of upfitting parts, even if it is just a safety light bar on a City pickup truck. This award is parts only as the City provides the installation of this equipment internally through Fleet Services staff.
Budget/Fiscal Impact: Adequate funding for the purchase of vehicle parts has been budgeted in the approved FY26 Fleet Services Operations and Maintenance Budget. Issuance of purchase orders for FY27, FY28, and FY29 would be subject to the availability of funds in those fiscal years.
Cruisers Inc. complies with the requirements of the City’s conflict of interest and non-discrimination ordinances.
Staff
Prepared by: CJ Stegink, Fleet Supervisor
Carl Konopaska, Fleet & Facilities Unit Manager
Reviewed by: Mariah Walton, Deputy City Administrator
Approved by: Milton Dohoney Jr., City Administrator
Body
Whereas, The Fleet & Facilities Unit needs to purchase vehicle upfitting parts to maintain the City’s fleet of vehicles and equipment;
Whereas, Two bids for City Vehicle Upfitting Parts were opened April 23, 2025, and Cruisers Inc. of Howell, MI, submitted the ability to supply Fleet with all the product lines needed for upfitting the City’s fleet under ITB No. 4771;
Whereas, Cruisers Inc. complies with the requirements of the City’s Conflict of Interest and Non-Discrimination Ordinances; and
Whereas, Adequate funds for the purchase of these upfitting parts are available in the approved FY2026 Fleet Services Operations and Maintenance Budget.
RESOLVED, That City Council approves the issuances of an annual purchase order to Cruisers Inc. in an amount not to exceed $120,000.00 for upfitting parts, subject to the annual appropriation of funds;
RESOLVED, That the City Administrator be authorized to renew the purchase order with Cruisers, Inc. for one additional two-year period (FY2028 and FY2029), at the same rates provided in the ITB bid and with the same not to exceed amounts of $120,000.00 per fiscal year, for a total not to exceed $480,000.00 over the life of the approval, including renewals; and
RESOLVED, That the City Administrator be authorized to take the necessary actions to implement this resolution.