Title
Resolution to Approve Change Orders #2 and #3 to the Construction Contract with Fonson Company, Inc. for the Fuller Park Parking Lot Improvements Project and Border to Border Trail Improvements Project and Appropriate Funding ($75,116.59 Increase; $937,892.51 Total Contract) (8 Votes Required)
Memorandum
Attached for your review and approval are Change Orders #2 and #3 to the Construction Contract with Fonson Company, Inc. for the Fuller Park Parking Lot and Border to Border Trail Improvements Project. Together Change Orders #2 and #3 total $75,116.59 and, if approved, would result in a total contract amount of $937,892.51
The Construction Contract was approved by City Council on December 16, 2024 (R-24-440) in the amount of $835,765.92 for improvements to the parking lot at Fuller Park and the adjacent Border to Border Trail. Change Order #1 was administratively approved on May 27, 2025 in the amount of $27,010.00, for a current contract amount of $862,775.92.
Construction is currently underway and is expected to be completed by Winter of 2025. Changes to work were identified as the construction began in order to maintain access and minimize disruption to Fuller Park, and to improve pedestrian safety at the drive approach to the parking lot. These changes have been grouped into Change Orders #2 and #3.
Budget/Fiscal Impact:
Current contract amount: $ 862,775.92
Change Order #2: $ 56,566.59
Change Order #3: $ 18,550.00
New Contract Amount: $ 937,892.51
Change Orders #2 and #3 exceed the approved contingency amount of $83,576.59 for the project. Funding for these change orders is available from the fund balance of the Park Maintenance and Capital Improvement Millage Fund.
Staff
Prepared by: Scott Spooner, Parks & Recreation Services Deputy Manager
Reviewed by: Josh Landefeld, Parks & Recreation Services Manager
Reviewed by: Kim Buselmeier, Financial Manager
Reviewed by: Derek Delacourt, Community Services Area Administrator
Approved by: Milton Dohoney Jr, City Administrator
Body
Whereas, Pursuant to R-24-440 the City entered into a Construction Contract with Fonson Company, Inc. in the amount of $835,765.92 for the Fuller Park Parking Lot and Border to Border to Border Trail Improvements Project;
Whereas, The work in Change Orders #2 and #3 maintains access and minimizes disruption to Fuller Park, and improves pedestrian safety;
Whereas, The existing contingency amounts are insufficient to cover the additional work in Change Orders #2 and #3; and
Whereas, Funding for the work in Change Orders #2 and #3 is available in the Park Maintenance and Capital Improvements Millage Fund fund balance;
RESOLVED, That City Council approves Change Orders #2 and #3 to the construction contract with Fonson Company, Inc. in the total amount of $75,116.59 for the Fuller Park Parking Lot and Border to Border Trail Improvements Project (RFP 24-440);
RESOLVED, That $75,117.00 be appropriated from the Park Maintenance and Capital Improvement Millage Fund fund balance to the FY 2026 Park Maintenance and Capital Improvement Millage Fund Parks and Recreation expenditure budget for the construction related work at Fuller Park;
RESOLVED, That the original contingency of $56,566.00 be re-established and that the City Administrator be authorized to approve change orders not to exceed those amounts, in order to satisfactorily complete this project;
RESOLVED, That all amounts herein are without regard to fiscal year;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute said change orders after approval as to substance by the City Administrator and approval as to form by the City Attorney; and
RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution.
Sponsored by: Mayor Taylor