Title
Resolution to Approve a Purchase Order with Penchura, L.L.C for Solid Waste Containers ($262,280.00) and Appropriate Funding for Solid Waste Containers and Periodic Cleanups of the City’s Downtown ($420,000.00) (8 Votes Required)
Memorandum
The Solid Waste Unit is requesting the purchase of 130 waste and recycling receptacles from Penchura, L.L.C. in the amount of $262,280.00 through the Keystone Purchasing Network (KPN) cooperative purchasing platform and an appropriation of $270,000.00 for the purchase. This purchase will provide 20 DuMor 32-gallon recycling receptacles (blue) and 110 DuMor 32-gallon waste receptacles (black) for use within the City's parks and Downtown Development Authority (DDA) areas.
On May 4, 2026 City Council approved resolution R-26-165 directing periodic and supplemental cleanups of the downtown. The cleanups will focus on general litter cleanup and removal throughout the footprint of the DDA with a focus on the areas with the highest volume of foot traffic and will include the public alleys. These cleanups will be performed by City employees, under the direction of the Public Works Unit, and will be funded by a generous contribution of $150,000.00 from the University of Michigan. The Unit is now requesting the appropriation of these funds to the FY 2027 General Fund Public Services expenditure budget.
Budget/Fiscal Impact: The total cost of the Solid Waste Container purchase is $262,280.00. The $420,000.00 being appropriated for Pedestrian Solid Waste Containers ($270,000.00) and the DDA Street Clean Up Efforts ($150,000.00) reflects funding received from the University of Michigan.
Staff
Prepared by: Sarah Mason, Solid Waste Manager
Reviewed by: Jordan Roberts, Public Services Area Administrator
Approved by: Milton Dohoney Jr., City Administrator
Body
Whereas, The Solid Waste Unit requires additional waste and recycling receptacles to maintain service standards in City parks and the Downtown Development Authority (DDA) areas;
Whereas, Penchura, L.L.C. has provided a quote for 20 DuMor 32-gallon recycling receptacles and 110 DuMor 32-gallon side-opening waste receptacles, including freight, for a total cost of $262,280.00;
Whereas, The City is utilizing a Keystone Purchasing Network cooperative purchasing contract to ensure competitive pricing and procurement compliance;
Whereas, Penchura, L.L.C. is an established vendor in the City's system and has previously demonstrated the ability to meet the City's operational requirements;
Whereas, Penchura, L.L.C. complies with the requirements of the City's Non-Discrimination and Living Wage ordinances; and
Whereas, Public Works requires funding to perform periodic cleanups of the DDA; and
Whereas, Funding for Solid Waste Container and Public Works periodic DDA clean-up efforts was received from the University of Michigan;
RESOLVED, That the City Council approve the purchase of waste and recycling receptacles from Penchura, L.L.C. in the amount of $262,280.00;
RESOLVED, That City Council approve a contingency amount of $7,720.00; subject to City Administrator approval;
RESOLVED, That City Council appropriates $270,000.00 to the FY 2027 General Fund Solid Waste expenditure budget with the source of revenue being the funding received from the University of Michigan;
RESOLVED, That City Council appropriates $150,000.00 to the FY 2027 General Fund Public Services expenditure budget to fund periodic cleanups of the DDA and related expenses with the source of revenue being the funding received from the University of Michigan;
RESOLVED, That the City Administrator be authorized to issue a purchase order to Penchura, L.L.C. in accordance with this resolution and the terms of the Sourcewell contract; and
RESOLVED, That the City Administrator be authorized to take all necessary actions to implement this resolution.