Title
Resolution to Approve a General Services Agreement with Metro Detroit Integrated Systems LLC for Installation of Video Wall and Related Technology in the Emergency Operations Center ($277,946.97) and Rescind R-24-373
Memorandum
This General Services Agreement is for Metro Detroit Integrated Systems LLC (MDIS) to install the video wall and related technology in the new Emergency Operations Center at Fire Station 1.
The Fire Department engaged IT to assist with identifying the scope of work needed and the vendors who could provide the services. A work group comprised of IT, fire, police, and emergency management did several site visits to review various options available.
Proposals were solicited from three different companies who do work in this space. The work group reviewed all three proposals. The MDIS proposal was the most expensive of the three quotes received. The others were $222,797.00 and $178,533.00. However, upon work group review, the enhancements, versality, and technology afforded with the MDIS proposal were value added and will ensure the EOC meets operational requirements for the foreseeable future.
MDIS was also selected because they are in southeast Michigan, which allows for nearby support. MDIS has also done several similar projects for other communities in southeast Michigan with positive results.
It is being requested that resolution R-24-373 that was approved by City Council on 9/16/2024 that approved a general services agreement with MDIS be rescinded as it was not inclusive of all necessary components for this project.
The traditional RFP process was not utilized as the project is being funded by ARPA funds, which has a timeline for expenditure.
Budget/Fiscal Impact: Approved APRA funds will cover the costs of this project.
Staff
Prepared by: Chantel Jackson, Safety Service Administrative Manager
Reviewed by: Mike Kennedy, Fire Chief
Approved by: Milton Dohoney Jr., City Administrator
Body
Whereas, A video wall will be installed as part of the new Emergency Operations Center at Fire Station 1 utilizing APRA funding;
Whereas, A work group comprised of IT, fire, police, and emergency management personnel did several site visits to review various options available;
Whereas, The work group reviewed three proposals for this service and selected the quote from Metro Detroit Integrated Systems LLC (MDIS);
Whereas, MDIS’s location provides ease of support and has a positive record of installing identical projects for other communities in southeast Michigan;
Whereas, The previous quote from MDIS was not inclusive of all necessary components for this project; and
Whereas, It is requested that resolution R-24-373 be rescinded;
RESOLVED, That City Council rescinds resolution R-24-373 in its entirety;
RESOLVED, That City Council approves a General Services Agreement with Metro Detroit Integrated Systems LLC in the amount of $277,946.97 for the installation of a video wall and related technology in the City’s new Emergency Operations Center;
RESOLVED, That City Council approves a 10% contingency in the amount of $27,795.00 for any change orders that may be necessary, subject to City Administrator approval;
RESOLVED, That the Mayor and City Clerk are authorized to sign the Agreement after approval as to substance by the City Administrator and approval as to form by the City Attorney; and
RESOLVED, That the City Administrator is authorized to take all appropriate actions to implement this resolution and to administer the Agreement, including the execution of all necessary documents and sub-agreements.