Title
Resolution to Approve a Professional Services Agreement with Ann Arbor Art Association for Artist Selection Services for the Stormwater Manhole Cover Art Project ($27,000.00, RFP No. 982)
Memorandum
Attached for your review and approval, please find a Professional Services Agreement with Ann Arbor Art Association d/b/a Ann Arbor Art Center (AAAC) in the amount of $27,000.00 for artist selection services associated with the implementation of public artwork on stormwater manhole covers.
In response to the Request for Proposals (RFP-982), one (1) proposal was received on Thursday, October 13, 2016. City staff reviewed the proposal from AAAC and determined they are capable of performing the requested work based on their professional qualifications, past experience and proposed fee.
The project scope includes organizing a volunteer project committee to assist in artist selection, creating artwork specifications, soliciting and reviewing artwork proposals, managing the selection of finalists and providing a written recommendation of the top three.
The artist selection process is expected to begin in January 2017 and conclude by the summer of 2017. The Ann Arbor Public Art Commission will be participating in this project in an advisory capacity.
Following completion of the artist selection, the City will manage the implementation of the winning artwork onto stormwater manhole covers. The City will work with a casting manufacturer to incorporate the winning design(s) on manhole covers, which will be purchased and installed on an as-needed basis, such as during road reconstruction projects.
AAAC complies with the City of Ann Arbor’s Non-Discrimination and Living Wage Ordinances.
Financial Impact
Funding for this project is available in the approved FY17 Public Services Stormwater System fund.
Staff
Prepared by: Chris Elenbaas, P.E., Public Works Engineer
Reviewed by: Craig Hupy, Public Services Area Administrator
Approved by: Howard Lazarus, City Administrator
Body
Whereas, The City issued a Request for Proposals, RFP 982, to identify firms to select an artist for creating public art to be installed on stormwater manhole covers;
Whereas, One proposal was received by the Procurement Unit on October 13, 2016 and Ann Arbor Art Association was selected as qualified to perform the work identified in RFP 982;
Whereas, Funding for this project is available in the approved FY17 Public Services Stormwater System fund; and
Whereas, Ann Arbor Art Association complies with the requirements of the City’s Non-Discrimination and Living Wage Ordinances;
RESOLVED, That a Professional Services Agreement with Ann Arbor Art Association in the amount of $27,000.00 be approved;
RESOLVED, That the Mayor and Clerk be authorized and directed to execute said agreement, after approval as to form by the City Attorney and approval as to substance by the City Administrator;
RESOLVED, That the City Administrator be authorized to approve amendments to Ann Arbor Art Association’s Professional Services Agreement up to $27,000.00 in order to satisfactorily complete the project; and
RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution.