Title
Resolution to Approve Amendment No. 1 to the Professional Services Work Statement Agreement with Access Michigan, LLC for the Wheeler Center Rooftop Cooling Units (Additional $34,000.00 for a Contract Total of $254,000.00 including contingency), and to appropriate $34,000.00 from the Wheeler Service Center Fund Balance (8 Votes Required)
Memorandum
The City, has contracted with Access Michigan, LLC to replace the Wheeler Center Rooftop Infrastructure Cooling Units. This work was approved in R-24-141 through a Professional Services Work Statement Agreement with Access Michigan, LLC for $200,000.00. Washtenaw County, a tenant in the Center, agreed to contribute $100,000.00 toward this work.
Infrastructure within the Wheeler Center, along with workspaces, are currently cooled by these cooling units and the work on those units has resulted in those workspaces becoming very cold. Access Michigan, LLC has provided a proposal to install a Samsung, 2 ton ducted mini split which will separate those workspaces from these cooling units to better meet the heating and cooling needs for those workspaces.
Additional funds in the amount of $34,000.00 are requested for this additional work, bringing the total amount of the Agreement to $234,000.00. Staff also request to retain the $20,000.00 contingency amount established in R-24-141 which brings the total spending authority on this Agreement to $254,000.00.
Budget/Fiscal Impact: Funding for this amendment is available in the unobligated Wheeler Service Center Fund balance.
Staff
Prepared by: Paul Matthews, Public Works Manager
Reviewed by: Sue F. McCormick, Interim Public Services Area Administrator
Approved by: Milton Dohoney Jr., City Administrator
Body
Whereas, The City has contracted with Access Michigan, LLC to replace Wheeler Center Rooftop Cooling Units;
Whereas, Several workspaces within the Wheeler Center are currently cooled by the these center cooling units and the work on those units has resulted in those workspaces becoming very cold;
Whereas, Access Michigan, LLC has provided a proposal to install a Samsung, 2 ton ducted mini split which will separate those spaces from these center cooling units to better meet the heating and cooling needs for those workspaces; and
Whereas, Sufficient funds are available in unobligated Wheeler Services Center Fund balance to cover the cost of the project.
RESOLVED, That City Council approve Amendment No. 1 to the Professional Services Work Statement Agreement with Access Michigan, LLC in the amount of $34,000.00 to install a Samsung, 2 ton ducted mini split;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute said amendment after approval as to form by the City Attorney and approval as to substance by the City Administrator;
RESOLVED, That $34,000.00 be appropriated from the Wheeler Service Center Fund Balance; thereby, increasing the revenue and expenditure budget within the Wheeler Service Center Operations and Maintenance Budget for FY25; and
RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution.