Title
Resolution to Authorize the Purchase of a Schwarze M6 Avalanche Street Sweeper from Fredrickson Supply and Appropriate Capital Contributions to the Fleet Services Fund Operations and Maintenance Budget ($36,559.00) (Sourcewell - $406,230.00) (8 Votes Required)
Memorandum
The attached resolution authorizes the purchase of one new Schwarze M6 Avalanche Street Sweeper for $406,230.00 from Fredrickson Supply through the Sourcewell government cooperative purchasing program (#093021-SWZ) for use by the Public Works Unit of the Public Services Area.
The Public Works Unit currently operates a fleet of four mechanical street sweepers (Elgin Pelican and Broom Badger series) and one vacuum street sweeper. Public Works has made the decision to move away from using the vacuum style sweeper due to its limited use capabilities in cold weather. This type of machine requires the use of water while mechanical sweepers have the option not to use water if necessary. This new Schwarze mechanical sweeper would replace the City’s vacuum sweeper.
The proposed Schwarze street sweeper will replace a 2015 Elgin Whirlwind Street Sweeper (#4751) with over 5,625 hours of use. The proposed sweeper is powered with a tier 4 diesel engine, the cleanest diesel engine class currently available. There is currently only one company that has an all-electric sweeper in this classification, and it is very new to the market with only a few units in service. The City demonstrated a unit and had it quoted. All parties involved agreed that the all-electric sweeper was too new to the market with no operational history, and carried a significantly higher cost in the amount of approximately $364,000.00 more than this diesel unit. While staff is open to considering an electric sweeper, now was not the time for the City to purchase one of these all-electric sweepers.
Schwarze Industries, Inc. was awarded contract #093021-SWZ by the Sourcewell government cooperative purchasing program for sweeper equipment. Fredrickson Supply of Grand Rapids, MI, is a dealer of record for Schwarze Industries under the Sourcewell contract.
Fredrickson Supply complies with the requirements of the City’s Conflict of Interest and Non-Discrimination ordinances.
Budget/Fiscal Impact: Replacement funds in the amount $369,671.00 have been collected by Fleet Services for this asset. The balance of $36,559.00 has been included as a one-time capital contribution to Fleet Services in the approved FY25 Public Works Storm Water Fund Operations and Maintenance budget. The capital contribution will be transferred to Fleet Services at the start of FY25 with the transfer being received as capital contribution revenue in the FY25 Fleet Services Fund Operations and Maintenance budget from the fund listed above. With appropriation of this revenue to the expenditure budget, adequate funding for the purchase of this sweeper is available in the approved FY25 Fleet Services Fund Operations and Maintenance budget.
This new street sweeper will be placed on a 10-year replacement schedule which is consistent with our other full-size street sweepers. Public Works will have an annual replacement cost of approximately $40,623.00 for this sweeper.
Green Fleet Policy: The Green Fleet Committee approved the need for this new street sweeper, that the proposed new sweeper is consistent with the Green Fleet Policy and recommended the approval of this resolution. The Sustainability and Innovations Manager has concurred with the actions of the Committee.
Staff
Prepared by: CJ Stegink, Fleet Supervisor
Matthew J. Kulhanek, Fleet and Facilities Unit Manager
Reviewed by: John Fournier, Deputy City Administrator
Approved by: Milton Dohoney Jr., City Administrator
Body
Whereas, The Fleet and Facilities Unit needs to purchase replacement equipment for the City’s fleet;
Whereas, Competitive bids were received by the Sourcewell government cooperative purchasing program and Schwarze Industries, Inc. was awarded contract #093021-SWZ for sweeper equipment and Fredrickson Supply is the local dealer of record for Schwarze Industries, Inc.;
Whereas, Fredrickson Supply complies with the requirements of the City’s Conflict of Interest and Non-Discrimination ordinances; and
Whereas, Upon appropriation of the capital contribution made for this sweeper, adequate funding for this purchase is available in the FY2025 Fleet Services Fund Operations and Maintenance budget;
RESOLVED, That City Council approve the issuance of a purchase order to Fredrickson Supply for one new Schwarze M6 Avalanche Street Sweeper in the amount of $406,230.00;
RESOLVED, That $36,559.00 be appropriated to the FY2025 Fleet Services Fund expenditure budget with the source of revenue being capital contributions received for the purchase of this sweeper;
RESOLVED, That funds for the purchase of this sweeper comes from the FY2025 Fleet Services Fund Operations and Maintenance budget with funds to be available without regard to fiscal year;
RESOLVED, That the equipment being replaced (no. 4751) be sold at the next City vehicle auction after the equipment is removed from service; and
RESOLVED, That the City Administrator be authorized to take the necessary actions to implement this resolution.