Title
Resolution to Approve Change Order No. 1 with Belfor USA Group Inc. D/B/A Belfor Property Restoration, for Water Damage Remediation, ITB 4726; ($105,000.00 Increase, Total Contract Amount $175,000.00)
Memorandum
Attached for your review and approval is a change order to the general services contract with Belfor USA Group Inc. D/B/A Belfor Property Restoration, for Water Damage Remediation, ITB 4726.
The City of Ann Arbor contracts for water damage remediation after a sanitary or storm sewer backup that results from a blockage or a surcharge in City-owned and maintained sewers. The offered services include sanitizing and debris removal, but does not include repair or restoration of the property.
ITB 4726, Water Damage Remediation, was advertised on the City’s Website and on the Michigan Inter-governmental Trade Network (MITN) website. Three (3) bids were received and publicly opened on February 28, 2023. Belfor USA Group Inc. D/B/A Belfor Property Restoration was awarded a three (3) year general services contract for a total of $70,000.00. Public Works has spent $59,888.47 to date and is requesting the change order to add additional funds to the contract in the event they are needed before the expiration of the contract on February 27, 2026.
Budget/Fiscal Impact: Funding is available in the FY25 Operations and Maintenance budgets of the Sewage Disposal System Fund and Stormwater Fund and will available in the FY26 if so, approved by council.
Belfor USA Group Inc. D/B/A Belfor Property Restoration complies with the City’s Non-Discrimination, Conflict of Interest, and Living Wage ordinances.
Staff
Prepared by: Paul Matthews, Public Works Manager
Reviewed by: Sue F. McCormick, Interim Public Services Area Administrator
Approved by: Milton Dohoney Jr., City Administrator
Body
Whereas, The City contracts for as needed water damage remediation services for sanitary and storm sewer backups that result from a blockage or a surcharge in City-owned and maintained sewers;
Whereas, The City solicited bids for the as needed services, and Belfor USA Group Inc. D/B/A Belfor Property Restoration was awarded a three (3) year general services contract for up to $70,000.00 (ITB 4726);
Whereas, Public Works has spent $59,888.47 to date and change order No. 1 is necessary to add additional spending authority to the contract;
Whereas, Funding is available in the FY25 Operations and Maintenance budgets of the Sewage Disposal System Fund and Stormwater Fund and will available in the FY26 if so, approved by council; and
Whereas, Belfor USA Group Inc. D/B/A Belfor Property Restoration has submitted all required Non-Discrimination, Living Wage, and Conflict of Interest Disclosure forms and complies with the requirements of the City’s Non-Discrimination and Living Wage ordinances.
RESOLVED, That City Council approve Change Order No. 1 to the general services contract with Belfor USA Group Inc. D/B/A Belfor Property Restoration in the amount of $105,000.00 for a total contract amount of $175,000.00 for Water Damage Remediation services, ITB 4726;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute said change order after approval as to substance by the City Administrator and approval as to form by the City Attorney; and
RESOLVED, That the City Administrator be authorized to take the necessary actions to implement this resolution.