Title
Resolution Authorizing a Purchase Order with Bell Equipment Company through the Michigan Delivering Extended Agreements Locally (MiDEAL) for the Rental of Three Elgin Pelican Street Sweepers ($60,540.00)
Memorandum
Attached for your approval is a resolution authorizing a purchase order with Bell Equipment Company for the rental of three Elgin Pelican street sweepers.
The City currently owns three Elgin Pelican street sweepers. The 8 week rental of three additional sweepers is necessary to supplement our fleet to meet the fall sweeping service level expectations.
Bell Equipment Company was awarded contract #071B7700091 by the State of Michigan, Michigan Delivering Extended Agreements Locally (MiDEAL) for construction equipment purchase and rental.
Budget/Fiscal Impact: The funding for the first round of fall sweeping is included in the approved FY 21 Solid Waste Fund Operation and Maintenance Budget. The second round of fall sweeping targets reductions in phosphorus and particulate loading in the stormwater system; therefore, is funded in approved FY21 Stormwater Operations and Maintenance Budget.
|
Monthly Rental |
#Months |
Delivery/Pickup |
#of Sweepers |
Total Cost |
|
$9790.00/Sweeper |
2 |
$600.00/Sweeper |
3 |
$60,540.00 |
Bell Equipment Company complies with the requirements of the City’s non-discrimination ordinance.
Staff
Prepared by: Paul Matthews, Assistant Public Works Manager
Reviewed by: Molly Maciejewski, Public Works Manager
Reviewed by: Craig Hupy, Public Services Area Administrator
Approved by: Tom Crawford, Interim City Administrator
Body
Whereas, The City of Ann Arbor needs to rent street sweepers to supplement the existing fleet to meet the fall street sweeping service level expectations;
Whereas, Competitive bids were solicited by State of Michigan for construction equipment purchase and rental and Bell Equipment Company submitted the lowest responsible bid;
Whereas, Bell Equipment Company is an approved vendor of the State of Michigan and complies with the requirements of the City’s conflict of interest and non-discrimination ordinances; and
Whereas, Sufficient funds are budgeted for round one fall sweeping costs in the FY21 approved Solid Waste Fund Operations and Maintenance Budget and round two fall sweeping costs are budgeted in the approved FY 21 Stormwater Operation and Maintenance Budgets.
RESOLVED, That a purchase order for the rental of three street sweepers be authorized to Bell Equipment Company in the amount of $60,540.00; and
RESOLVED, That the City Administrator be authorized to take the necessary actions to implement this resolution.