Title
Resolution to Approve the Purchase of an Odor Control Chemical from D3W Industries, Inc. for the Wastewater Treatment Plant ($100,650.00 - estimated)
Memorandum
Your approval is requested to authorize the purchase of up to 1,650 gallons of an odor control chemical from D3W Industries, Inc. (D3W) for the City’s Wastewater Treatment Plant (WWTP) at the unit price of $20,130.00 per 330-gallon tote ($61.00 per gallon) and a total estimated cost of $100,650.00 for FY 17.
During the winter season, the WWTP centrifuges liquid biosolids to reduce the moisture content and produce a cake that is disposed in a landfill. Previously, the WWTP added lime dust to the centrifuged cake to reduce odors to a level that made the cake acceptable to the landfill. However, during truck loading activities, the lime dust released significant amounts of ammonia that caused strong odors at the WWTP and migrated to areas surrounding the plant. As a result, the Michigan Department of Environmental Quality (MDEQ) received odor complaints and informed the City that it was not in compliance with the terms of its air quality permit.
Through various field tests, WWTP staff determined that a chemical called Planet Breeze from D3W is most effective for reducing odor complaints both locally and at the landfill. Consequently, Planet Breeze was used during the last two winter landfill seasons. Based on these successful results, and to avoid violations of the MDEQ air quality permit that could lead to citations, fines or other regulatory actions, your approval is requested for the purchase of Planet Breeze for the upcoming winter landfill season. It is further recommended that the purchase of Planet Breeze from D3W be approved for a one-year period with two one-year renewals by mutual agreement. D3W is the sole manufacturer and distributor of this particular product.
D3W received Non-Discrimination compliance approval from Human Resources on August 4, 2016. D3W is not required to provide proof of Living Wage Compliance because it is supplying a commodity.
Funds to finance this purchase are included in the approved FY17 WWTP Operation and Maintenance budget for the Sewage Disposal System.
Staff
Prepared by: Keith Sanders, Assistant Manager, WWTP
Reviewed by: Craig Hupy, Public Services Administrator
Approved by: Howard S. Lazarus, City Administrator
Body
Whereas, During the winter season, the City’s Wastewater Treatment Plant (WWTP) centrifuges liquid biosolids to reduce the moisture content and produce a cake that is disposed in a landfill;
Whereas, The WWTP previously used lime dust to the centrifuged cake to reduce odors to a level that made the cake acceptable to the landfill;
Whereas, Lime dust released significant amounts of ammonia that caused strong odors at the WWTP and migrated to areas surrounding the plant, which resulted in odor complaints to the Michigan Department of Environmental Quality (MDEQ);
Whereas, MDEQ staff informed the City that it was not in compliance with the terms of its air quality permit and had to take action to mitigate the odors;
Whereas, WWTP staff field tested several odor control chemicals as an alternative to lime dust for centrifuged cake and found Planet Breeze from D3W Industries, Inc. proved to be the most effective option for mitigating odors both locally and at the landfill;
Whereas, The WWTP used Planet Breeze successfully during the last two winter landfill seasons for mitigating odors both locally and at the landfill;
Whereas D3W Industries, Inc. received Non-Discrimination Compliance approval on August 4, 2016; and
Whereas, Sufficient funds for this purchase have been budgeted in the approved FY17 WWTP Operation and Maintenance Budget for the Sewage Disposal System;
RESOLVED, That City Council approve a purchase order with D3W Industries, Inc. for the purchase of Planet Breeze at the unit price of $20,130.00 per 330-gallon tote ($61.00 per gallon) and a total estimated cost of $100,650.00 for FY17;
RESOLVED, That the City Administrator be authorized to renew the agreement for up to two one-year periods after the initial one-year period provided both parties agree to an extension; and
RESOLVED, That the City Administrator be authorized to take the necessary actions to implement this resolution.