Title
Resolution to Approve a Professional Services Agreement with AM Data Service, Inc. for OnBase Development (Not to Exceed $150,000.00)
Memorandum
Attached for your review and approval is a resolution that will approve a professional services agreement between the City of Ann Arbor and AM Data Service, Inc. to provide an OnBase Developer. This will allow OnBase, the City’s Enterprise Content Management System, to be efficiently and effectively promoted to various City Service Units in a timely manner.
Enterprise content management is a very large, complex, citywide initiative that involves the optimization of business workflows, the digitizing and cataloging of documents across the organization, and the implementing supporting systems for locating, integrating and managing electronic documents.
The long-term strategy for Electronic Content Management is to continue to build on OnBase, integrating with the City’s enterprise systems where the integration provides a business value and bringing more “smart” documents into the greater system. This incremental approach, with an enterprise view, will build a true enterprise document repository where all related documents can be viewed from a single system.
By bringing in an onsite OnBase Developer, the City’s Information Technology Service Unit can focus on OnBase development requests that the City Service Units have identified in a more cost-effective manner.
This phase of the project specifically includes the implementation of additional electronic contract types for the City Attorney's Office, integration of OnBase with Legistar and elimination of paper reports in Customer Service.
AM Data Service, Inc. received Human Rights and Living Wage approval on October 20, 2011. Funding for the additional services being requested is available in the FY2012 Information Technology budget.
Staff
Prepared by: Kathleen McMahon, Information Technology Services Unit
Reviewed by: Dan Rainey, Director, Informat...
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