Title
Resolution to Approve a Purchase Order to Environmental Systems Research Institute for Annual Software Maintenance and Licensing Agreement ($58,500.00)
Memorandum
Attached for your review and approval is a resolution to approve a purchase order for renewal of annual licensing and software maintenance agreement with Environmental Systems Research Institute (ESRI) for the software used for the creation, maintenance, and access of Geographic Information System (GIS) information and databases.
ESRI software products include ArcGIS, ArcInfo, ArcView, ArcSDE, ArcIMS, ArcServer, and other related products. ESRI is the only source from which all ESRI software and maintenance services can be ordered. In addition, ESRI is the sole provider of software maintenance for all ESRI products including technical support, software updates and upgrades, and certain proprietary training classes.
The ArcSDE is used to store spatial information in a database environment providing, multi-user access in a very secure environment. ArcServer and ArcIMS publish this spatial information in an efficient and economical way to a customizable Web-Browser environment. ArcGIS, ArcInfo, and ArcView are instrumental in the creation and maintenance of spatial information as well as in the development of specialized applications for data access.
It is essential to renew the maintenance agreement with ESRI to receive software updates, access technical support, and retain the proper licenses for use of the software in mission critical City applications.
This expenditure is planned for and budgeted in the FY2012 Information Technology Services Fund budget and ESRI received Human Rights through September 12, 2012 and Living Wage through April 30, 2012 compliance approval.
The accompanying resolution authorizes the creation of a $58,500.00 purchase order to ESRI for the licensed use of GIS software.
Staff
Prepared by: Merle Johnson, GIS Manager, Information Technology
Reviewed by: Dan Rainey, Director, Information Technology and Tom Crawford, Chief Financial Officer
Approved by: Steven D. Powers, City Administrator
Body
Whereas, The City of Ann Arbor has seen significant benefit in the use of spatial data in the decision making processes regarding environmental and infrastructure management, the handling of online customer service requests and work order processing, and in response to situations involving the Emergency Operations Center through use of the GIS software and applications;
Whereas, ESRI is the sole provider of software maintenance for all ESRI products including technical support, software updates and upgrades, and certain proprietary training classes;
Whereas, Renewing the annual maintenance agreement with ESRI is necessary to receive software updates, access technical support, and retain the proper licenses for use of the software in mission critical City applications;
Whereas, Funding for the ESRI annual maintenance and support agreement is budgeted for and available in the FY2012 Information Technology Fund; and
Whereas, ESRI received Human Rights approval through September 12, 2012 and Living Wage approval through April 30, 2012;
RESOLVED, That City Council approve a purchase order with Environmental Systems Research Institute (ESRI) in the amount $58,500.00 to maintain the ESRI license and maintenance agreement; and
RESOLVED, That the City Administrator be authorized to take all necessary actions to implement this resolution.