Title
Resolution to Ratify City Administrator Approval of Emergency Purchase Order with Premier Truck Sale & Rental, Inc. ($93,720.00)
Memorandum
The attached resolution seeks ratification of the City Administrator's authorization, pursuant to the authority granted him under Section 1:317 of the Ann Arbor City Code, for the rental of six rear-load refuse trucks.
On September 19, 2011 City Council approved a request from the Public Services Area to enter into a contract with Big Truck Rental, LLC. for $138,000.00 (R-11-405). The contract was for the rental of eight rear-load refuse trucks for use in our compost collection operation. On October 5th, Big Truck Rental informed us that a number of their customers had extended leases and the truck they had planned to rent us would not be available.
We located two vendors that had six trucks available for rent right now and a possible two more in a few weeks. In order to secure these truck we needed to issue purchase orders to each vendor. To insure that we had adequate equipment to collect the anticipated increase in compost material, we could not wait for the normal contract approval process.
The first vender, Rantoul Truck Center, LLC had two trucks available and we issued a purchase order for $24,492.80. This covered the cost of delivery, pickup and rental for two months for both trucks and was approved by the City Administrator pursuant to Subsection 1:317(1) of the City Code.
The second, Premier Truck Sales & Rental, Inc. had four trucks now and a possibility of two more in a few weeks. The City Administrator authorized an emergency rental contract for $93,720.00. This covered the delivery, pickup and rent for up to six trucks for two months. The attached resolution ratifies this emergency rental contract.
Premier Truck Sales & Rentals, Inc. received Human Rights and Living Wage Approval on October 13, 2011.
As the approved rental contract with Big Truck Rental, LLC was cancelled, sufficient funds are available and budgeted in the Public Services Area Solid Waste Enterprise Fund adopted FY12 budget.
Staff
Prepared by: Thomas A Gibbons, Financial Analyst - Fleet and Facilities Unit
Reviewed by: Matt Kulhanek, Fleet and Facilities Unit Manager, Craig Hupy P.E., Field Operations Unit Manager and Sue F. McCormick, Public Services Administrator
Approved by: Steven D. Powers, City Administrator
Body
Whereas, The City of Ann Arbor will needed to rent rear load refuse trucks for use in the fall compost collection program;
Whereas, Big Truck Rental, LLC is unable to supply the rental rear load refuse trucks they previously agreed to;
Whereas, The contract approved by City Council on September 19, 2011 with Big Truck Rental, LLC is canceled;
Whereas, Premier Truck Sales & Rentals, Inc. agreed to rent the City up to six rear load trucks for the fall compost collection season;
Whereas; There was insufficient time to follow the normal approval process and still secure the rental trucks;
Whereas, Premier Truck Sales & Rentals, Inc. received Human Rights approval on October 13, 2011;
Whereas, Public Services requested approval of the rental contract from the City Administrator under his emergency purchasing authority granted under Section 317 of the Ann Arbor City Code;
Whereas, Sufficient funds are budgeted in the Public Services Area Solid Waste Enterprise Fund adopted FY12 budget; and
Whereas, The City Administrator authorized the request on October 10, 2011, having been fully apprised of the urgency of this request;
RESOLVED, That the rental contract with Premier Truck Sales & Rentals, Inc. in the amount of $93,720.00 for the emergency rental of rear-load refuse trucks be ratified and authorized; and
RESOLVED, That the City Administrator be authorized to take all necessary administrative actions to implement this resolution.