Title
Resolution to Approve a Contract with Protech for Cleaning and Repackaging of Police Property Evidence ($66,400.00)
Memorandum
Attached for your review and action is a resolution to approve a contract with Trust Thermal for the cleaning and decontamination of the Police property rooms, storage trailers and all items contained within. In order for daily operations of the Police Property Unit to continue without "contamination" to the property or other parts of the building, it is necessary to have the Property storage areas and property items cleaned.
Cleaning and decontamination consists of 3 property rooms, the training room along with all contents in the basement of Larcom, plus the contents of the 3 property trailers located in the Larcom garage. Cleaning is necessary due to water damage caused by flooding of the Property Room on February 16, 2011. Some of the property needs to be repackaged due to active mold growth; other items need only to be wiped down and re-shelved.
Competitive bids were sought from three reliable companies that specialize in mold remediation. Work requested in the bids include relocating and cleaning property items from Rooms 015, 012A, 012B to Room 010 in Larcom basement; thorough cleaning of all rooms; clean and restore property items from 3 property trailers to Rooms 015 and 012A-B.
Two vendors submitted proposals, which are provided below:
Company Base Bid
Protech Environmental Services 66,400.00
Global Green $87,500.00
A third bid was disqualified when the City did not receive the bid on date/time/location specified in Invitation to Bid.
Protech received Human Rights approval on 7/20/11 and is in compliance with the City's living wage ordinance.
Due to the nature of the event that led to the need for these unanticipated services no funds were previously budgeted and the cost of the services will be paid for from the Police General Fund. Funding for these services will be the Police General Fund and the cost of the services will be submitted for reimbursement from the City risk management fund.
Staff
Prepared By: Rebecca Provancher, Safety Services
Reviewed By: Barnett Jones, Safety Services Administrator
Approved By: Steven D. Powers, City Administrator
Body
Whereas, In order for daily operations of the Police Property Unit to continue without "contamination" to the Property Unit or other parts of the building, it is necessary to have all Property Unit storage areas and the property items cleaned and decontaminated due to water damage sustained to area;
Whereas, Cleaning consists of 3 property rooms, the training room along with all contents in the basement of the Larcom building, plus the contents of the 3 property trailers located in the Larcom garage;
Whereas, Competitive bids were sought from three reliable companies that specialize in mold remediation with Protech being determined to be the responsible, and
Whereas, Protech received Human Rights approval on 7/20/11, and complies with the provisions of the City's living wage ordinance.
RESOLVED, That City Council approve a contract with Protech for the cleaning and decontamination of the Police Property Unit evidence and property items; and storage areas for the amount of $66,400.00 to be paid from the Police General Fund from the FY 2012 approved budget;
RESOLVED, That the Mayor and City Clerk are authorized and directed to execute a contract for services on behalf of the City with Protech after approval as to substance by the City Administrator and approval as to form by the City Attorney; and
RESOLVED, That the City Administrator is authorized to take all necessary actions to implement this Resolution and seek reimbursement of the cost of service from the City risk management fund.