Title
Resolution to Authorize a Service Purchase Order with The Bostwick Company for the Water Utilities Street Repair Program Bid No. ITB-4186 ($197,500.00/Year)
Memorandum
Attached is a resolution to authorize a service purchase order with The Bostwick Company for street repairs in areas where the watermains, storm and sanitary sewers were repaired as part of the Water Utilities Street Repair Program.
Each year the city performs maintenance to the watermains, storm and sanitary sewers that require street repairs when the work is complete. During the cold season the city also experiences a number of major watermain breaks that require extensive repairs. The Public Services Area, Field Operations Unit does not have the equipment or the personnel to perform these street repairs. These repairs often involve the replacement of the concrete base or the concrete street surface and we are not equipped to do this type of repair.
City staff prepared Invitations to Bid and published them on BidNet. The Bostwick Company was the only company to submit a bid. The Bostwick Company's bid was accepted at $197,500.00 per year.
The Bostwick Company received Contract Compliance approval on September 26, 2011 and Living Wage approval on April 20, 2011.
Sufficient funds are available in the Public Services Area, Field Operations Unit, Water Supply System, Sewage Disposal System, and Stormwater System's FY12 operating budget.
Staff
Prepared by: Craig Hupy, Field Operations Manager
Reviewed by: Sue F. McCormick, Public Services Area Administrator
Approved by: Steve D. Powers, City Administrator
Body
Whereas, Each year the city performs maintenance to the watermains, storm and sanitary sewer systems that requires street repairs that often involve the replacement of the concrete base or the concrete street surface;
Whereas, Repairs of watermains, storm and sanitary sewers necessitate street cuts and the streets need to be restored properly;
Whereas, During the cold season the City experiences a number of major watermain breaks that may require extensive repairs;
Whereas, It is not cost effective for the Public Services, Field Operations Unit staff to repair streets after watermain breaks so the services of paving contractors are used for these street repairs;
Whereas, staff prepared Invitations to Bid and published them on BidNet and The Bostwick Company was the only company to submit a bid;
Whereas, The Bostwick Company's bid was accepted at $197,500.00 per year;
Whereas, Sufficient funds are available in the FY12 Field Operations Unit, Water Supply System, Sewage Disposal System and Stormwater System operating budgets; and
Whereas, The Bostwick Company received Contract Compliance approval on September 26, 2011 and Living Wage approval on April 20, 2011;
RESOLVED, That City Council accepts the bid of The Bostwick Company for street repairs of watermain, storm and sanitary sewers in accordance with Bid No. ITB-4186;
RESOLVED, That the City Administrator be directed to enter into a purchasing agreement in accordance with this resolution with The Bostwick Company for $197,500.00 per year for three (3) years with three (3) one year renewals subject to the annual appropriation of funds;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute said purchasing agreement in accordance with this resolution beginning October 18, 2011; and
RESOLVED, The City Administrator be authorized to take the necessary administrative actions to implement this resolution.