Title
Resolution to Approve Schedule 5 of the Interagency Agreement for Collaborative Technology and Services for a Video Management System ($66,964.00)
Memorandum
Attached for your review and approval is a resolution which authorizes a three year commitment to Washtenaw County for access to a joint video management system. This one-time expense pays for startup costs and three years of on-going maintenance beginning with FY2012. Services would be provided under the terms of the Interagency Agreement for Collaborative Technology and Services between the City, Washtenaw County, and Ann Arbor Transportation Authority and approved by Council on May 2, 2011.
There are many benefits to the City of Ann Arbor in subscribing to this Washtenaw County-provided service.
1. The City of Ann Arbor avoids having to expend its own capital for a similar investment.
2. The City and County can develop best practices for managing and configuring the video management system to meet the video management needs of both organizations.
3. By choosing to collaborate on this service offering, the City of Ann Arbor and Washtenaw County will also be able to provide video management system business continuity services to both organizations.
Included in the Washtenaw County service offering are software updates, access to technical support and retention of the proper licenses for use of the software.
The accompanying resolution authorizes the creation of a purchase order to process startup costs and three years of on-going maintenance to Washtenaw County in the amount of $66,964.00 for the video management system as described above.
This one-time expenditure is providing the entire 3 year commitment and is planned for and budgeted in the FY2012 Information Technology Services Fund budget.
Staff
Prepared by: Kathleen McMahon, Information Technology Services Unit
Reviewed by: Dan Rainey, Director, Information Technology Services Unit
Approved by: Tom Crawford, Interim City Administrator
Body
Whereas, The City, Washtenaw County and the Ann Arbor Transportation Authority entered into a Interagency Agreement for Collaborative Technology and Services and approved by Council on May 2, 2011;
Whereas, An enterprise class video management system solution is needed for both the City of Ann Arbor and Washtenaw County;
Whereas, As a subscriber to the Interagency Agreement, the City of Ann Arbor avoids having to expend its own capital on investments where Washtenaw County agrees to make the investment and provide services to the City;
Whereas; By choosing to collaborate on this service offering, the City of Ann Arbor and Washtenaw County will also be able to provide common business continuity services to both organizations; and
Whereas, Funding for a video management system from Washtenaw County is planned for and budgeted for in the FY2012 Information Technology Budget;
RESOLVED, That City Council approve Schedule 5 to the Interagency Agreement for Collaborative Technology and Services between Washtenaw County, as provider, and the City, as subscriber, for a joint video management system;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute Schedule 5 after approval as to substance by the City Administrator and approval as to form by the City Attorney; and
RESOLVED, That the City Administrator be authorized to take all necessary actions to implement this Resolution, including the issuance of a purchase order for the FY 2012 for startup costs and three years of annual maintenance in the amount of $66,964.00.