Title
Resolution to Approve Amendment No. 1 to the Professional Services Agreement with Stantec Consulting Michigan, Inc. ($200,000.00) for Engineering Support Services
Memorandum
This memorandum and resolution requests approval of Amendment No. 1 to the professional services agreement for engineering support services with Stantec. Council approved a professional services agreement for $250,000.00 with Stantec in October 2009 as part of Resolution No. R-09-421.
The City is seeking to extend the professional services agreement with Stantec to provide additional engineering support service needs over the next two fiscal years. Stantec is currently supporting Public Services on numerous projects, including Structural Repairs at Barton Dam, Structural Repairs and Painting of Clarifiers at the Water Treatment Plant, and a Pedestrian Bridge Replacement. The services rendered to date on these projects have been very good.
The initial professional services agreement with Stantec was established to address a partial reduction in engineering staff at the Water Treatment Plant as well as to accommodate an aggressive capital improvement plan that included several projects funded by the Drinking Water Revolving Fund and the American Reinvestment and Recovery Act. Many of the projects initiated under these programs have not been completed. As such, the need for engineering support remains.
It is therefore, recommended that City Council approve Amendment No. 1 to the professional services agreement with Stantec for $200,000.00, to provide Engineering Support Services to the Public Services Area for FY12 and FY13.
Stantec received Human Rights approval on January 20, 2011, and complies with the Living Wage Ordinance.
These engineering services are to be funded from the approved FY12 and FY13 Water Supply System Fund, Sewage Disposal System Fund, Stormwater System Fund, the Park Maintenance & Capital Improvements Millage Parks, General Fund (Hydro), and Solid Waste Fund Operating budgets, and the approved FY12 and FY13 capital budgets, for which services are rendered. Tasks will be assigned on as-needed basis subject to available funding and assigned to the appropriate fund.
Staff
Prepared by: Brian Steglitz, P.E., Sr. Utilities Engineer, WTP
Reviewed by: Sue F. McCormick, Public Services Administrator
Body
Whereas, The Public Services has an aggressive capital improvement project schedule for fiscal years FY12 and FY13, and requires Engineering Support Services to address engineering and construction service needs;
Whereas, The Public Services Area has expedited the schedule of several projects to obtain funding through the Drinking Water Revolving Fund Program and American Reinvestment and Recovery Act and requires additional engineering support to complete these and other capital improvements projects;
Whereas, The Engineering Support Services will be funded from the approved FY12 and FY13 Water Supply System Fund, Sewage Disposal System Fund, Stormwater System Fund, Park Maintenance & Capital Improvement Millage, General (Hydro) Fund, and Solid Waste Operating budgets, and the approved FY12 and FY13 capital budgets; and
Whereas, Stantec has received Human Rights approval on January 20, 2011, and complies with the Living Wage Ordinance;
RESOLVED, That the Amendment No. 1 in the amount of $200,000.00 to the Professional Services Agreement with Stantec is approved and the funds be available for the life of the project until expended without regard to fiscal year;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute Amendment No.1 to the Professional Services Agreement after approval as to substance by the City Administrator and approval as to form by the City Attorney;
RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution; and
RESOLVED, That the City make the following declaration for the purpose of complying with the reimbursement rules of Treas. Reg. 1.150-2 pursuant to the Internal Revenue Code of 1986, as amended, that the City reasonably expects to reimburse itself for expenditures for the costs of the Project with proceeds of Bonds.