Title
Resolution to Approve a Contract with Rickman Enterprise Group, L.L.C. to Paint the Buhr Park Ice Arena Steel Structure ($93,830.00)
Memorandum
Attached for your review and action is a resolution to approve an $85,300.00 contract with Rickman Enterprise Group, L.L.C. and a $8,530.00 (10%) construction contingency to paint the steel structure of the Buhr Park Ice Arena.
Buhr Park Ice Arena has three open sides and a roof, and has had no major work done to the steel structure since its construction in 1991. Because of the harsh outdoor conditions and humidity caused by the ice rink, portions of the steel are showing signs of rust and deterioration. Cleaning and repainting the structure before it becomes severely deteriorated will prolong the life of the steel structure and avoid expensive replacement and major maintenance in the near future. The new paint is projected to last at least 10-15 years.
A base bid and an alternate bid were requested. The base bid included painting the enameled roof decking, which is in good condition, as it was initially thought that it would be less expensive to paint the decking than protect it from paint overspray. The alternate bid required the enamel roof decking not be painted and that higher quality paint be used on the steel structures.
Following bids were received for this project:
Contractor Base Bid Alternate Bid
C3 Contracting $36,200.00 $38,785.00
Martin Painting $52,750.00 alternate not provided
Rickman Enterprise Group $99,200.00 $85,300.00*
Campbell DeRoucher $124,750.00 $107,600.00
Seaway Painting $168,656.00 $132,544.00
Richard Brothers $158,810.00 $170,700.00
Tri-Brothers Painting $500,000.00 $430,000.00
*Lowest Responsible Bid.
The two low bidders, C3 Contracting and Martin Painting, withdrew their bids as they were unable to comply with the CUB agreement requirements. Staff is recommending Rickman Enterprise Group's alternate bid be accepted as the lowest responsible bid.
A 10 % construction contingency is included to cover potential contract change orders to be approved by the City Administrator. It is requested that a $93,830.00 total construction project budget be established for the life of the project without regard to fiscal year. Funding is available in the approved FY2011 Park Rehabilitation and Development Millage.
Rickman Enterprise Group, L.L.C. meets the living wage and prevailing wage requirements and received Human Rights approval January 20, 2011.
Staff
Prepared by: Amy Kuras, Landscape Architect II
Reviewed by: Colin Smith, Parks & Recreation Services Manager and Sumedh Bahl, Community Services Administrator
Body
Whereas, The Buhr Park Ice Arena steel structure is showing signs of deterioration and rust, and is in need of painting to protect the integrity of the steel structure;
Whereas, Competitive bids were received by the Purchasing Department on December 7, 2010;
Whereas, The first and second low bidders withdrew their bids during bid evaluation;
Whereas, Rickman Enterprise Group, L.L.C. submitted the lowest responsive bid;
Whereas, Rickman Enterprise Group, L.L.C. received Human Rights approval on January 20, 2011; and
Whereas, Funding for the project is available in the approved FY 2011 Park Rehabilitation and Development Millage;
RESOLVED, That City Council approve a contract with Rickman Enterprise Group, L.L.C. to clean and paint the steel structure at the Buhr Park Ice Arena for $85,300.00 and approve a construction contingency of $8,530.00 (10%) to cover potential contract change orders for a total project budget of $93,830.00 for the life of the project without regard to fiscal year;
RESOLVED, That the City Administrator be authorized to take all necessary administrative actions to implement this resolution including the authority to approve change orders within the approved contingency; and
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute the contract after approval as to substance by the City Administrator and approval as to form by the City Attorney.