Title
Resolution to Approve the Purchase of Five Police Patrol Cars from Signature Ford (Macomb County Bid $103,650.00)
Memorandum
The attached resolution authorizes the purchase of five 2011 Ford Crown Victoria Police Interceptors at $20,730.00 each for the total amount of $103,650.00 from Signature Ford, Owosso, Michigan.
One of the primary objectives of the Fleet and Facilities Unit is to ensure that the City maintains a fleet that is reliable and affordable. One of the ways to accomplish this is by establishing a replacement schedule for each class of vehicle. This does not mean that once a vehicle hits the preset age that it is automatically replaced. When a vehicle comes up on the replacement schedule, we use a six category evaluation which includes the vehicle's age, miles/hours of use, type of service, reliability, maintenance and repair cost, and general condition. A point score is given in each category and any vehicle with a total score over 23 is then brought in for inspection by a team of Fleet mechanics.
The majority of the City's fleet usage is tracked by hours used instead of miles driven. By tracking hours we get a more accurate assessment of the wear and tear the engine and drive train receive in the "stop and go" city environment. We estimate that city driving accounts for 90 to 95 percent of the hours put on City vehicles. Some older vehicles used at off campus location were not equipped with hour meters, only mileage information is available on these units.
The inspection process ensures that the mechanics look for required and potential repairs. Required repairs are items that have excessive wear and must be replaced if the vehicle is retained in service. Potential repairs are items that our experience tells us will likely fail within the next year of use. Potential repairs may include items such as starters, alternators, water pumps, shocks and struts that have not already been replaced.
The City's labor contracts with the Ann Arbor Police Officers Association and the Ann Arbor Police Supervisors require that vehicles used by their members will not be driven more than 80,000 miles or 6 years, whichever comes first and are not run through the evaluation process
The five 2011 Ford Crown Victoria police patrol cars will replace police patrol cars that will have reached the 80,000 miles or 6-year age limit in the next year.
Emissions information from the www.fueleconomy.gov <http://www.fueleconomy.gov> web site for full sized cars equipped with the same eight cylinder engines as the police patrol model show that the Ford Crown Victoria produces the same or less greenhouse gas and has the same or better fuel economy. In addition the Crown Victoria is the only police patrol vehicle with an eight cylinder engine that is approved to use E-85 fuel.
This purchase follows the guidelines of the City's Green Fleet Policy to reduce the amount of fuel used and to pay a premium for "greener" vehicles if necessary.
The Fleet and Facilities Unit reviewed the bids of the Cooperative Purchasing Programs of the State of Michigan, Oakland County, and Macomb County. Signature Ford, Owosso, MI, was the lowest responsive bidder under the Macomb County Bid. (See attached tabulation sheet)
Signature Ford received Human Rights approval on February 3, 2011.
Staff
Prepared by: Matthew J. Kulhanek, Fleet & Facilities Manager
Reviewed by: Sue F. McCormick, Public Services Administrator
Approved by: Roger W. Fraser, City Administrator
Body
Whereas, The Fleet and Facilities Unit needs to purchase replacement vehicles for the City's fleet;
Whereas, Competitive bids were received by the State of Michigan, Oakland County, and Macomb County's Cooperative Bid programs;
Whereas, Signature Ford, Owosso, MI, is the lowest responsive bidder to Macomb County; and
Whereas, Signature Ford received Human Rights approval on February 3, 2011;
RESOLVED, That City Council approve the issuance of a purchase order to Signature Ford in the amount of $103,650.00 for the purchase of five 2011 Ford Crown Victoria police cars;
RESOLVED, That funds for these purchases come from the 2011 Motor Equipment budget with funds to be available without regard to fiscal year;
RESOLVED, That the vehicles being replaced (nos. 0033, 0057, 0061, 0078, and 0079) be sold at the next City vehicle auction; and
RESOLVED, That the City Administrator be authorized to take the necessary actions to implement this resolution.