Title
Resolution to Approve a Purchase Order to New World Systems for the Logos.net Financial System Annual Software Support and Maintenance Agreement ($64,040.00)
Memorandum
Attached for your review and action is a resolution to approve the annual software support and maintenance agreement with New World Systems for the City's financial system software used for budgeting, invoicing, accounts payable, financial tracking and reporting for FY2011 in the amount of $64,040.00.
The Logos.net application has been instrumental in allowing business units to systematically manage and control spending. The integration allows for monthly reporting and workflow routing for approvals of accounts payable invoices, accounts receivable, purchases, etc. The budget software has allowed employees, administration, and management to track, process, manage, and review the budget from the beginning of the budget planning process through the approval of the new budget. It is imperative to maintain the agreement with New World Systems to receive application updates, and maintain support.
This is a planned and budgeted expense in the FY2011 Information Technology Services Unit budget.
New World Systems received Human Rights and Living Wage compliance approval on January 18, 2011.
Staff
Prepared by: Daniel Rainey, Director, Information Technology Services Unit
Reviewed by: Tom Crawford, Financial and Administrative Services Administrator and Chief Financial Officer
Approved by: Roger Fraser, City Administrator
Body
Whereas, The City of Ann Arbor has seen significant improvement in data management, financial services and budget control since the implementation of New World Logos.net application;
Whereas, New World Systems is the provider of Logos.net software support and maintenance, software updates and upgrades. Annual support and maintenance agreement with New World Systems is necessary to receive application updates and maintain customer support;
Whereas, New World Systems received Human Rights and Living Wage compliance approval on January 18, 2011; and
Whereas, This is a planned and budgeted expense in the FY2011 Information Technology Services Unit budget;
RESOLVED, That City Council approve a purchase order with New World Systems for the annual support and maintenance of Logos.net in the amount of $64,040.00; and
RESOLVED, That the City Administrator be authorized to take all necessary actions to implement this Resolution.