Title
Resolution to Approve a Purchase Order to Washtenaw County for City's FY2011 Portion of Shared Technology Services ($178,678.00)
Memorandum
Attached for your review and action is a resolution to approve a Purchase Order with Washtenaw County for the City of Ann Arbor's FY2011 portion of shared technology services including centralized storage, a common Infrastructure Manager, shared PTI subscription and internet connection services. By sharing the costs for these common technologies, the City and County are collectively lowering the taxpayer costs for technology.
The shared centralized storage provides the City with access to a common storage platform that allows further City and County collaborations and consolidations, includes access to a robust backup and recovery infrastructure and generally lowers the City's Total Cost of Ownership for this type of platform.
Sharing a single infrastructure manager between the City and County provides common and consistent technical leadership, strategy development and Information technology operations to both organizations for a reduced cost.
Sharing a Public Technology Institute (PTI) membership provides a unique opportunity to both the City and the County to jointly access and develop best practices around technology management, governance and policy issues at a reduced cost to both organizations.
The shared Merit internet connection optimizes the costs associated with providing internet connectivity by leveraging common hardware, network infrastructure and services.
The City's portion of shared technology costs are broken down as follows:
Shared Central Storage Usage - $96,500.00
Shared Salary Network Mgr - $77,178.00
Shared PTI membership - $5,000.00
Staff
Prepared by Dan Rainey, Director, Information Technology Service Unit
Reviewed by Tom Crawford, CFO and Financial and Administrative Services
Administrator
Approved by Roger W. Fraser, City Administrator
Body
Whereas, The City of Ann Arbor Information Technology Service Unit and the Washtenaw County Information Technology Department have a history of successful collaboration;
Whereas, The City of Ann Arbor and Washtenaw County desire to continue to find opportunities for collaboration;
Whereas, The City of Ann Arbor Information Technology Service Unit and the Washtenaw County Information Technology Department have certain common technology needs;
Whereas, Partnering with Washtenaw County in sharing common technology services reduces the technology costs of both organizations; and
Whereas, Funding for this shared technology is planned for and budgeted in the FY2011 Information Technology Fund and planned for in the FY2011 Information Technology Budget;
RESOLVED, That the City Council approve a Purchase Order with Washtenaw County, for the City of Ann Arbor's FY2011 portion of shared technology services, in the amount of $178,678.00; and
RESOLVED, That the City Administrator be authorized to take all necessary administrative actions to implement this resolution.