Title
Resolution Authorizing a Purchase Order to Washtenaw County for the City of Ann Arbor’s Share of the Maintenance of the Shared 800 MHz Simulcast System ($94,650.00)
Memorandum
Please find attached for your consideration a resolution that authorizes the issuance of a purchase order to Washtenaw County for FY11 for the City of Ann Arbor’s share of the maintenance costs of the shared 800 MHz simulcast system.
The cost of maintaining the system is distributed to each radio that uses the 800 MHz system. The current cost for each radio is $150.00 per year. The City currently has 631 radios that use the system; therefore, our cost of maintaining the system annually is $94,650.00
Annually each Service Area budgets their share of the 800 MHz system costs in their operating budgets. The Field Operations Service Unit of the Public Service Area receives internal transfers from each Service Area and pays Washtenaw County, who is responsible for the maintenance and upkeep of the system.
The current 800 MHz system is currently undergoing a change which involves the removal of all Public Safety radios from this system and transferring them to the State’s system. This change is anticipated to be made in 2011. Because of the changing situation and the undetermined remaining costs for the 800 MHz system, Washtenaw County did not bill the City for the entire annual amount last fiscal year.
In FY10 the City was billed and paid only 50% of the anticipated system costs to the County. This authorization will allow us to reimburse Washtenaw County for the remaining 50% of FY10 costs as well as the first 6 months of costs associated with FY11.
Once the Safety Service change-over is complete the remaining users of the 800 MHz will form a consortium and determine maintenance and system requirements and associated costs.
Staff
Prepared by: Chuck Fojtik, Communication Sign/Signal Supervisor
Craig Hupy, Acting Field Operations Manager
Reviewed by: Sue...
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