Title
Resolution to Ratify City Administrator Approval of Emergency PO with Delta Electrical Contractors of Lansing for Installation of Electrical Circuits and Infrastructure ($40,354.00)
Memorandum
The attached resolution seeks ratification of the City Administrator's authorization, pursuant to the authority granted him under Section 1:317(1) of the Ann Arbor City Code, to approve an emergency purchase order for services from Delta Electrical Contractors of Lansing for installation of electrical circuits and related infrastructure for the datacenter in the Ann Arbor Municipal Center.
The services provided by Delta Electrical Contractors of Lansing during the week of September 27, 2010 included the installation of four 225 amp feeders from the Uninterruptible Power Supply (UPS) to two existing power distribution cabinets, installation of electrical conduit under the datacenter floor and installation, connection and testing of 106 power receptacles for use in the new datacenter.
Delta Electrical Contractors of Lansing was used as the sole source for providing this service because they are the Ann Arbor Municipal Center site's electrical contractor, who installed the large datacenter UPS, and they could meet the limited timeframe in which these services could be delivered without impacting the datacenter move, scheduled for October 2, 2010. The urgency around this request was driven by the relocation of ITSU and the time restraints imposed on staff delaying the submission of a resolution to council at the last council meeting.
Delta Electrical Contractors of Lansing received Human Rights approval on November 17, 2010.
The funds for this expense are available in the approved FY2011 Information Technology Budget.
Your ratification of this emergency purchase is requested.
Staff
Prepared by: Dan Rainey, Information Technology Service Unit
Reviewed by: Tom Crawford, Financial and Administrative Services Administrator
Approved by: Roger W. Fraser, City Administrator
Body
Whereas, The Information Technology Service Unit has planned, approved and budgeted for Network Infrastructure upgrades for FY2011;
Whereas, There were additional infrastructure needs in the Ann Arbor Municipal Center, beyond what was originally planned for in Network Infrastructure upgrades and replacements for FY2011;
Whereas, Delta Electrical Contractors of Lansing is the Ann Arbor Municipal Center site electrical contractor and originally installed the datacenter UPS;
Whereas, Delta Electrical Contractors of Lansing were available to complete the necessary work within the timeframe required;
Whereas, Delta Electrical Contractors of Lansing has received Human Rights approval on November 17, 2010;
Whereas, $40,354.00 for these services is available in the FY2011 Information Technology Services Unit budget;
Whereas, ITSU requested approval of the purchase by the City Administrator under his emergency purchasing authority granted under Section 1:317(1) of the Ann Arbor City Code; and
Whereas, The City Administrator authorized the request after being fully apprised of the urgency around the request;
RESOLVED, That City Council ratify approval by the City Administrator of the Emergency Purchase Order with Delta Electrical Contractors of Lansing for electrical services installing electrical circuits and infrastructure in the Ann Arbor Municipal Building datacenter; and
RESOLVED, That the City Administrator be authorized to take all necessary administrative actions to implement this resolution.