Title
Resolution to Approve Amendment No.1 to SunTel/Mitel Contract ($90,765.00) and Amend Project Budget by $57,950 (to $837,020.00) (8 Votes Required)
Memorandum
The attached resolution seeks authorization to amend the contract with SunTel Systems and Mitel ($90,765.00) and increase the established City-wide Telecommunications System project budget by $57,950.00 to $837,020.00. Funds for the increased project budget are available from the Information Technology FY2011 Budget and are needed, to acquire the necessary phones, software licenses and implementation services to complete installation of the City-wide Telecommunications System.
A Request for Proposal, RFP No. 676, was issued in June 2007 and after an extensive selection review process, SunTel/Mitel was selected. Due to the staged implementation schedule and multiple customer acceptances this project required, it is necessary to increase the number of hours allocated for implementation services at a cost $70,375.00. It is also necessary to increase the number of Mitel phones and software licenses to support the last remaining City agency left in the project, the 15th District Court and Probation Services, at a cost of $20,390.00. The 15th District Court and Probation Services were part of the original budget but their installation was delayed to coincide with the relocation to the Ann Arbor Municipal Center.
The project and funding for the City-Wide Telecommunications Upgrade were initially budgeted in the FY2008 Information Technology Services Unit budget. Supplemental funding for this amendment is available in the FY2011 Information Technology budget in the amount of $90,765.00 to fund the additional services and equipment.
SunTel Services and Mitel received Human Rights approval on August 4, 2010.
We recommend that the attached resolution for approving the amendment with SunTel/Mitel for the provision of additional services and equipment be approved.
Staff
Prepared by: Kathleen McMahon,...
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