Title
Resolution to Approve a Purchase Order to ImageSoft, Inc. ($200,000.00) and Establish an Enterprise Content Management Project Budget ($470,000.00)
Memorandum
Attached for your review is a resolution to authorize and execute a purchase order with ImageSoft, Inc., to design and implement the next phase of the City’s Enterprise Content Management project and to establish an Enterprise Content Management project budget of $470,000.00.
Enterprise content management is a very large, complex, city-wide initiative that involves the optimization of business workflows, the digitizing and cataloging of documents across the organization and the implementation of supporting systems for locating, integrating and managing electronic documents.
Document digitization occurs either by integrating an electronic document directly to the content management system or by scanning a paper document into an electronic format and then adding it to the content management system during a business process. Cataloging is setting up multiple search terms, or keys, for the digitized document so it can be retrieved later by authorized users. Supporting software provides services for searching and locating documents, integrating electronic documents into workflows, including electronic signatures, and managing the electronic document lifecycle from creation to destruction.
In 2009, the City of Ann Arbor and Washtenaw County partnered on a common enterprise content management platform, OnBase by Hyland Software. To date, OnBase has been implemented by the City Assessor’s Office, City Clerk’s Office, Police Department, Project Management and Finance. Ongoing projects include further integration with the City’s new financial system and professional services contracts workflow, including electronic signatures.
This phase of the project includes the implementation of additional electronic contract types for the City Attorney’s Office, integration of OnBase with Legistar and elimi...
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