Title
Resolution to Ratify Emergency Purchases from Jack Doheny Supplies, Inc., and to Award a Purchase Order to Jack Doheny Supplies, Inc., for Vactor Repairs ($70,000.00)
Memorandum
Attached for your review and approval is a resolution to ratify prior emergency purchases from Jack Doheny Supplies, Inc., for Vactor repairs and to authorize a purchase order not to exceed $70,000.00 to Jack Doheny Supplies, Inc., for Vactor repairs.
Vactor #2617, used by the sewage disposal group, is used in the day-to-day operations of the sewage disposal system. It is used 5-days per week and affects other service activities when it is out of service. Extensive periods of downtime can lead to the City being unable to respond to sewer backups. Downtime also adversely impacts the closed ciruit television crew being able to inspect the sewer systems. The Vactor was scheduled for replacement in FY2010, but replacement was delayed in order to continue its service life for an additional year.
The Vactor has needed and will continue to need repairs. Since October 2009, three significant emergency repairs and other more minor emergency repairs have been required, totaling approximately $40,000.00. Jack Doheny Supplies, Inc., provided those repair services. Jack Doheny Supplies, Inc., is the sole distributor of Vactor Inc., and OEM parts and service in the state of Michigan and has provided satisfactory service. All repairs were done with sole source documentation and approved with the last repair exceeding the $25,000.00 threshold for council approval.
We seek ratification of those emergency repairs and seek authorization for additional repair services from Jack Doheny Supplies through June 30, 2011, with approval of a purchase order to not to exceed $70,000.00 to cover both the emergency repairs to date and future repairs.
Funds are available in the approved Public Services Area, Field Operations Service Unit, Sewage Disposal System’s FY2010 and FY2011 budgets.
Staff
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