Title
Resolution to Approve a Construction Contract with Four Seasons Roofing & Sheet Metal, LLC for Roof Replacement of Fire Station #6, per ITB-4092 ($50,200.00) and Approve Project Budget ($55,220.00)
Memorandum
Attached for your review and consideration is a resolution to approve a construction contract in the amount of $50,200.00 with 10% contingency for a total budget of $55,220.00 to replace the roof of Fire Station #6.
The contract includes complete roof replacement for Fire Station #6, which has exceeded its expected lifespan and is experiencing multiple leaks from weather and age related deterioration.
Bid documents were advertised on MITN BidNet. Nine contractors submitted bids for the project ranging from $50,200.00 to $87,716.00. A tabulation of the bids is summarized on the attached Bid Tabulation sheet. Staff is recommending that the construction contract for the roof replacement be awarded to Four Seasons Roofing & Sheet Metal, LLC.
The resolution includes a recommended construction contingency of $5,020.00 (approximately 10%) to cover potential contract change orders to be approved by the City Administrator for a $55,220.00 total construction project budget.
Four Seasons Roofing & Sheet Metal, LLC meets the living wage and prevailing wage requirements and received Human Rights approval on May 13, 2010.
Staff
Prepared by: Matthew J. Kulhanek, Fleet and Facility Manager
Reviewed by: Sue F. McCormick, Public Services Administrator
Approved by: Roger W. Fraser, City Administrator
Body
Whereas, Roof replacement is necessary at Fire Station #6 due to multiple leaks from weather and age related deterioration;
Whereas, The Fleet and Facility Unit's General Fund budget has adequate funds available in FY 2010;
Whereas, Four Seasons Roofing & Sheet Metal, LLC was the lowest of nine bidders to ITB-4092; and
Whereas, Fours Seasons Roofing & Sheet Metal, LLC meets the living wage and prevailing wage requirements and received Human Rights Approval on May 13, 2010;
RESOLVED, That City Council approves a contract per ITB-4092 with Four Seasons Roofing & Sheet Metal, LLC in the amount of $50,200.00;
RESOLVED, That a contingency amount of $5,020.00 be established within the project budget and that the City Administrator is authorized to approve additional change orders to the roofing contract with Four Seasons Roofing & Sheet Metal, LLC, not to exceed $5,020.00 to complete the project;
RESOLVED, That the project budget of $55,220.00 be approved and be made available without regard to fiscal year;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute the contract after approval as to substance by the City Administrator and approval as to form by the City Attorney; and
RESOLVED, That the City Administrator be authorized to take all necessary administrative actions to implement this resolution including the authority to approve change orders within the approved contingency.