Title
Resolution to Approve a Contract with Landscape Structures, Inc. to Provide and Install Playground Equipment at Wheeler and Bader Parks ($48,464.00)
Memorandum
Attached for your review and action is a resolution to approve a $44,058.00 contract with Landscape Structures, Inc., (US Communities, Contract No.040377) and a $4,406.00 (10%) construction contingency, to provide and install playground equipment at Wheeler and Bader Parks.
Each year, staff who are certified as Playground Safety Inspectors, determine which playgrounds are in need of replacement based on inspections of play areas in the park system. These determinations are based on criteria developed by the Consumer Product Safety Commission (CPSC) and the American Society for Testing and Materials (ASTM).
The playground equipment at both Wheeler and Bader were determined to be in need of replacement based on their age, condition and compliance with these guidelines. Public meetings were held to obtain input on the type of replacement equipment desired by residents.
We are utilizing the US Communities Cooperative Bid Program for this purchase. Landscape Structures, Inc submitted the lowest responsive bid under the US Communities Bids.
The resolution includes a recommended construction contingency of $4,406.00 (10%) to cover potential contract change orders to be approved by the City Administrator. It is requested that a $48,464.00 total construction project budget be established for the life of the project without regard to fiscal year.
Funding for the project is available in the approved FY 2010 Park Maintenance and Capital Improvements Millage budget.
Landscape Structures, Incorporated meets the living wage and prevailing wage requirements and received Human Rights approval May 6, 2010.
Staff
Prepared by: Amy Kuras, Landscape Architect II
Reviewed by: Colin Smith, Parks & Recreation Services Manager and Sumedh Bahl, Interim Community Services Administrator
Body
Whereas, Staff annually determine which neighborhood playgrounds are in need of replacement based on inspections of play areas in the park system;
Whereas, Competitive bids were received by US Communities Cooperative Bid Program;
Whereas, Landscape Structures, Inc. (Howell, MI) is the lowest responsive bid under the US Communities Bid and was awarded Contract No. 040377 for the playground equipment and installation;
Whereas, Landscape Structures, Inc. received Human Rights approval on May 6, 2010; and
Whereas, Funding for the project is available in the approved FY 2010 Park Maintenance and Capital Improvements Millage budget;
RESOLVED, That City Council approve a contract with Landscape Structures Inc. for $44,058.00 and approve a construction contingency of $4,406.00 (10%) to cover potential contract change orders for a total project budget of $48,464.00 to provide and install playground equipment at Wheeler and Bader Parks for the life of the project without regard to fiscal year;
RESOLVED, That the City Administrator be authorized to take all necessary administrative actions to implement this resolution including the authority to approve change orders within the approved contingency; and
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute the contract after approval as to substance by the City Administrator and approval as to form by the City Attorney.