Title
Resolution to Award a Construction Contract to ABC Paving Company $343,875.25; Bid No. ITB-4076) for the Sylvan Avenue Permeable Pavement Project
...Memorandum
Attached for your review and approval is a resolution to award a construction contract to ABC Paving Company in the amount of $343,875.25 for the Sylvan Avenue Permeable Pavement Project.
The Sylvan Avenue Permeable Pavement Project consists of the reconstruction of Sylvan Avenue, a 20-foot wide approximately 800-foot long residential street running between Packard and White Street. The project will include the replacement of the curb and gutter, installation of underdrain, curb drain to collect sump pump discharges, some repair of existing utilities, and installation of a permeable asphalt pavement. The permeable asphalt pavement will allow rainwater to pass through the pavement and into the ground, where it is filtered, cleaned, and temporarily stored until it can be absorbed or gradually enter the storm sewer system.
A Public Meeting was held on December 2, 2009 to present the project to local residents and property owners and receive feedback. City staff gave a brief presentation about the project, and answered questions from the residents. The discussion focused mainly on the extent of the construction work to be done, its effect on the residents, project schedule, and efforts to improve drainage and parking habits on the street.
Plans and specifications were distributed electronically to contractors, subcontractors, and suppliers. One bid was received and opened on March 19, 2010. The bid, in the amount of $343,875.25 is approximately $10,161.00 lower than the engineer's estimate of $354,036.00. A tabulation of the bids is also attached.
The project budget is estimated to be $481,245.00 and is being funded by the Street Resurfacing Millage ($159,983.00) and the Storm Water Maintenance Fund ($321,442.00), the latter of which will be repaid as a loan to the State Revolving Fund (SRF).
The Water Resources Commissioner has secured a low-interest rate loan on behalf of the City and will reimburse the Storm Water fund for its share of the project. The WCWRC will be assessing the City over a maximum of 20 years for this project with installments not to exceed $33,000.00 per year. The first payment is included in the proposed FY 2011 Storm Water Fund operations and maintenance budget.
ABC Paving Company received Human Rights approval on March 19, 2010.
Staff
Prepared by: Homayoon Pirooz, P.E., Project Management Manager
Reviewed by: Sue F. McCormick, Public Services Administrator
Approved by: Roger W. Fraser, City Administrator
Body
Whereas, It is necessary to reconstruct Sylvan Avenue between White and Packard Street;
Whereas, bids were received by the Procurement Unit on March 19, 2010 and ABC Paving Company of Trenton, MI, was the sole responsible bidder at $343,875.25;
Whereas, The contractual proposal sets forth the services to be performed by said company, and the payments to be made by the City therefore, all of which are agreeable to the City;
Whereas, It is now necessary to enter into a contract with said company for said construction project; and
Whereas, ABC Paving Company received Human Rights approval on March 19, 2010 and complies with the living wage ordinance;
Whereas, funding for this project is available in the approved Street Resurfacing Millage Capital Budget ($159,983.00);
Whereas, Funding for the storm water portion of the project is available in the approved storm water capital budget ($321,442.00);
Whereas, A low-interest SRF loan has been secured from the through Water Resource Commissioner for the Storm Water portion of the project;
Whereas, Proceeds from the SRF loan will reimburse the Storm Water Fund; and
Whereas, The SRF debt payment is included in the proposed FY 2011 Storm water operations and maintenance budget;
RESOLVED, That a contract in the amount of $343,875.25 be awarded to ABC Paving Company for the construction of the Sylvan Avenue Permeable Pavement Project (Bid No. ITB-4076);
RESOLVED, That a contract contingency amount of $35,000.00 be established and that the City Administrator be authorized to approve additional change orders to the construction contract with ABC Paving Company, not to exceed $35,000.00 in order to satisfactorily complete this project;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute said contract after approval as to form by the City Attorney, and approval as to substance by the City Administrator; and
RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution.