Title
Resolution to Award a Construction Contract to Douglas N. Higgins, Inc. ($878,600.05; Bid No. 4073) for the Georgetown Boulevard Improvements Project
Memorandum
Attached for your review and approval is a resolution to award a contract to Douglas N. Higgins, Inc. in the amount of $878,600.05 for the Georgetown Boulevard Improvement Project.
The water main at Georgetown Boulevard between Plymouth Road and Bluett Drive is located within the most easterly traffic lane and is badly deteriorated. Moreover the northbound traffic lanes that contain the old water main are in a very poor condition and must be resurfaced.
The final project design for Georgetown Blvd Improvements project, between Plymouth Road and Bluett Drive, addresses both the water main and the poor pavement condition at the northbound lanes and include the following:
1. Replacement of approximately 2800 feet of 8-inch ductile iron water main along the easterly curb line, and
2. Reconstruction of the two northbound lanes with major base repairs.
Construction plans and specifications were distributed electronically to contractors, subcontractors, and suppliers. Two bids were received and opened on March 15, 2010. The lowest bid was from Douglas N. Higgins, Inc., in amount of $878,600.05, which is about 15% below the Engineer's Estimate.
This project is include in the City's Capital Improvement Plan and will be funded through the Water Supply System and the Street Resurfacing Millage capital budgets. The construction of the project is scheduled to begin in May and to be completed in August of 2010.
Douglas N. Higgins, Inc. received Human Rights approval on March 17, 2010.
Staff
Prepared by: Homayoon Pirooz, P.E., Project Management Manager
Reviewed by: Sue F. McCormick, Public Services Administrator
Approved by: Roger W. Fraser, City Administrator
Body
Whereas, It is necessary to replace the existing water main at Georgetown Boulevard from Plymouth Road to Bluett Drive.;
Whereas, It is necessary to resurface the northbound traffic lanes at Georgetown Boulevard from Plymouth Road to Bluett Drive.;
Whereas, Competitive bids were received by the City of Ann Arbor Procurement Unit on March 15, 2010 and Douglas N. Higgins, Inc. of Ann Arbor Michigan was the lowest responsible bidder at $ 878,600.05;
Whereas, The contractual proposal sets forth the services to be performed by Douglas N. Higgins, Inc., and the payments to be made by the City for those services, all of which are agreeable to the City;
Whereas, It is now necessary to enter into a Contract with Douglas N. Higgins, Inc. for this construction;
Whereas, Douglas N. Higgins, Inc. received Human Rights approval on March 17, 2010 and complies with the living wage ordinance;
Whereas, The project is included in the City' Capital Improvement Plan; and
Whereas, Funding for the project is available in the approved FY 2010 Capital Budget;
RESOLVED, That a contract in the amount of $ 878,600.05 be awarded to Douglas N. Higgins, Inc. for the construction of the Georgetown Boulevard Water Main Replacement Project (Bid No. 4073);
RESOLVED, That a contingency amount of $90,000.00 be established within the project budget and that the City Administrator is authorized to approve additional change orders to the construction contract with the Douglas N. Higgins, Inc., not to exceed $ 90,000 in order to satisfactorily complete the project;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute this contract after approval as to form by the City Attorney, and approval as to substance by the City Administrator;
RESOLVED, That the City make the following declaration for the purpose of complying with the reimbursement rules of Treasury Regulations 1.150-2 pursuant to the Internal Revenue Code of 1986, as amended, that the City reasonably expects to reimburse itself for expenditures for the costs of the Project with proceeds of Bonds; and
RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution.