Ann Arbor logo
Share to Facebook Share to Twitter Bookmark and Share
File #: 22-1465    Version: 1 Name: 9/19/22 State Trunkline Jurisdiction Transfer Study
Type: Resolution Status: Defeated
File created: 9/19/2022 In control: City Council
On agenda: 9/19/2022 Final action: 9/19/2022
Enactment date: 9/19/2022 Enactment #:
Title: Resolution to Approve a Professional Services Agreement with Sam Schwartz Consulting, LLC (RFP 22-57; $134,271.00) and Appropriate Funds for the State Trunkline Jurisdiction Transfer Study ($160,000.00) (8 Votes Required)
Attachments: 1. Trunkline Transfer memo.pdf, 2. Sam Schwartz PSA.pdf
Title
Resolution to Approve a Professional Services Agreement with Sam Schwartz Consulting, LLC (RFP 22-57; $134,271.00) and Appropriate Funds for the State Trunkline Jurisdiction Transfer Study ($160,000.00) (8 Votes Required)
Memorandum
Attached for your review and consideration is a resolution to approve a contract with Sam Schwartz Consulting, LLC (Sam Schwartz) for $134,271.00 for the State Trunkline Jurisdiction Transfer Study. The purpose of this study is explained in detail in the attached Trunkline Transfer memo that was sent to Council on January 3, 2022. In brief, this study will analyze and attempt to quantify the costs and benefits of the City taking over jurisdiction of the State-owned Trunklines within the City boundary (Jackson Road, Huron Street, Washtenaw Avenue, and North Main Street).

Due to lack of staffing capacity and expertise in many of the tasks needed to perform this analysis, the City issued RFP #22-27 for these services in April of 2022. However, no firms submitted proposals in response to that RFP. City staff reached out to multiple firms that had downloaded the RFP to seek feedback on why they did not submit a proposal. Reasons varied and included staffing capacity, timing, and lack of specific expertise.

However, in the course of these discussions, two firms did indicate interest in the work if they were given more time to prepare a proposal. To that end, the City re-issued the solicitation under RFP #22-57 in June of 2022. One proposal was received on July 15, 2022 from Sam Schwartz Consulting, LLC.

City and DDA staff reviewed the proposal and determined that Sam Schwartz is qualified and capable to perform the work. Sam Schwartz's original fee quotation was for $159,442.00. However, after negotiation on the project scope, Sam Schwartz was able to utilize some existing available data sources to reduce their data gathering needs and were able to reduce their fee to $134,271.00. The full scope of services to be provided can be...

Click here for full text