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File #: 22-1112    Version: 2 Name: 8/4/22 RFP 22-47 Services Agreement with Monroe Plumbing & Heating, Co. for Water Treatment Plant HVAC Maintenance Services
Type: Resolution Status: Passed
File created: 8/4/2022 In control: City Council
On agenda: 8/4/2022 Final action: 8/4/2022
Enactment date: 8/4/2022 Enactment #: R-22-247
Title: Resolution to Approve a Construction Contract with Monroe Plumbing and Heating Company for Water Treatment Plant HVAC Maintenance Services (RFP 22-47) ($196,500.00)
Attachments: 1. Proposal_Monroe Plumbing & Heating RFP 22-47.pdf, 2. RFP_22-47_ProposalTab.pdf
Title
Resolution to Approve a Construction Contract with Monroe Plumbing and Heating Company for Water Treatment Plant HVAC Maintenance Services (RFP 22-47) ($196,500.00)
Memorandum
This memorandum and resolution requests approval of a construction contract with Monroe Plumbing and Heating Company for heating, ventilation, air conditioning (HVAC) and chiller service at the Water Treatment Plant for up to $196,500.00 through FY25.

In May 2022, the City issued a request for proposals (RFP 22-47) to award one (1) contract for HVAC and chiller preventative and corrective maintenance services for all of the Water Treatment Plant's units. The Water Treatment Plant includes several buildings with separate HVAC systems. In addition, the Water Treatment Plant operates two chiller systems to supply cooling water for the ozone disinfection process. Each of these systems requires regular inspections, preventive maintenance, and occasional repairs on an ongoing basis.

Solicitation of Proposals
Water Treatment Services Unit staff created the Request for Proposal documents and solicited proposals for HVAC Maintenance Services through the City's Procurement Unit. On June 6, 2022, the City received one (1) proposal from Monroe Plumbing and Heating Company for these services. A selection committee comprised of Water Treatment Services staff reviewed the proposal and determined the proposal from Monroe Plumbing and Heating Company provided value based on the criteria provided in ORD-21-41, adopted by Council on January 3, 2022:

* Qualifications, Experience & Accountability (20%)
* Workplace Safety (20%)
* Workforce Development (20%)
* Social Equity & Sustainability (20%)
* Schedule of Pricing/Cost (20%)

Accordingly, staff recommends awarding the Contract for these services to Monroe Plumbing and Heating Company.

Monroe Plumbing and Heating Company complies with the requirements of the City's Non-Discrimination and Living Wage ordinance.

The annual service contract is estimat...

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