Title
Resolution to Approve a General Services Agreement with Ballard Marine, LLC d/b/a Ballard Marine Construction, LLC for Dive Inspection Services (RFP #22-48) ($100,000.00)
Memorandum
This memorandum and resolution requests approval of a general services agreement for dive inspection services with Ballard Marine Construction, LLC for up to $100,000.00 through FY25.
In May 2022, the City issued a request for proposals to award a contract for dive inspection services for a total of up to $100,000.00 for three years. The scope of work involves dive inspections and maintenance at the City’s dams and drinking water intakes. The services include, but are not limited to, inspection of hydroelectric draft tube intakes, bar screens, drinking water intake cribs, cleaning of 24” and 36” diameter intakes, cleaning and power washing the hydroelectric plan intakes, cleaning the still wells, and cleaning the polymer diffusers for the 24” and 36” diameter drinking water intakes.
The City received two (2) proposals, from Ballard Marine Construction and GOE International. When considering all aspects of the evaluation, the City finds Ballard Marine Construction, LLC to be the most qualified bidder and the most competitive price providing the best value to the City. It is therefore recommended that City Council approve the services agreement with Ballard Marine Construction, LLC to provide Dive Inspection Services for FY23, FY24 and FY25.
Ballard Marine Construction, LLC complies with the requirements of the City’s Non-Discrimination and Living Wage ordinance.
Budget/Fiscal Impact: These services are to be funded from the approved FY23 Water Supply System, Park Maintenance and Capital Improvements, and General Fund operating and capital budgets, for which services are rendered. Services for FY24 and FY25 will be funded from the operating budgets for these fiscal years if so, approved by Council.
Staff
Prepared by: Nicholas Baran, Inventory Control Technician
Reviewed by: Brian Steglitz, Interim Public Services Administrator
Approved by: Milton Dohoney Jr., City Administrator
Body
Whereas, The City issued a Request for Proposal for Dive Inspection Services, RFP 22-48, for the Water Treatment Services Unit for dive inspection maintenance services at the City’s dams and water intakes;
Whereas, The services included in RFP 22-48 are necessary to maintain the function and operation of critical Water Treatment Services dams and drinking water intake infrastructure;
Whereas, Two proposals were received on June 8, 2022, and Ballard Marine Construction, LLC provided the most qualified staff at the most competitive price making it the most qualified bidder providing the best value to the City; and
Whereas, Ballard Marine Construction, LLC complies with the requirements of the City’s Non-Discrimination and Living Wage Ordinances;
RESOLVED, That City Council approve a General Services Agreement with Ballard Marine, LLC d/b/a Ballard Marine Construction, LLCin the amount not-to-exceed $100,000.00 through FY25 for Dive Inspection Services (RFP #22-48);
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute the agreement after approval as to substance by the City Administrator and approval as to form by the City Attorney;
RESOLVED, That dive inspection services for FY24 and FY25 will be funded from the appropriate operating and capital budgets for these fiscal years if so approved by Council; and
RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution.