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File #: 22-0974    Version: 1 Name: 6/21/22 Gerace Contract for Bandemer
Type: Resolution Status: Passed
File created: 6/21/2022 In control: City Council
On agenda: 6/21/2022 Final action: 6/21/2022
Enactment date: 6/21/2022 Enactment #: R-22-192
Title: Resolution to Approve a Construction Contract with Gerace Construction Company, Inc. for the 2022 Bandemer Park Bridge Repairs and Renovations (RFP 22-18, $505,567.00)
Attachments: 1. Bid Evaluation Form 04-29-2022_Bandemer.pdf, 2. GERACE_22-18_2022_Bandemer_Bridge_Contract.docx

Title

Resolution to Approve a Construction Contract with Gerace Construction Company, Inc. for the 2022 Bandemer Park Bridge Repairs and Renovations (RFP 22-18, $505,567.00)

Memorandum

Attached for your review and action is a resolution to approve a $505,567.00 construction contract with Gerace Construction Company, Inc. (Gerace) to repair and renovate the Bandemer Park bridges.

 

Budget/Fiscal Impact:  Funding is available in the approved FY2022 Park Maintenance and Capital Improvement Millage budget.

 

Project Description:  The Parks and Recreation Open Space Plan identifies bridge repair as an on-going need and one of the major categories of capital project improvements.

 

In 2018, the Bandemer Park pedestrian and vehicle bridge structures were inspected as part of regular monitoring and section loss was noted on the exposed portions of the stringers.  Repairs for these structures were originally bid in 2020 but the work was postponed due to their cost and the ability to safely defer the work. This allowed for their capital rehabilitation costs to be programmed into this year’s capital budget. In order to monitor their condition in the interim, a condition assessment inspection of the was conducted in 2020 which validated the need for the work to occur soon.

 

The rehabilitation of these bridges includes replacement of the steel stringers, painting of the floor beams, as well as other items of work. These repairs need to be performed in the next year in order to maintain current use and prevent further deterioration and more costly repairs.  It is essential that repairs on the Bandemer Park pedestrian bridge begin this year in order to ensure its continued structural stability and performance.

 

The project meets the sustainability goals of promoting active living and learning and providing transportation options, as the park bridges form important linkages in the non-motorized system in our community.  This project also supports the goal of having a safe community by minimizing the risk to public health from deferred bridge maintenance.

 

Solicitation of Proposals:  Park staff solicited proposals for construction of the project through the City’s Procurement Unit. On April 7, 2022, four proposals were received for this work. A selection committee comprised of Park staff reviewed the proposals and determined which respondent provides the best value based on the following criteria (as laid out in ORD-21-41, adopted by Council on January 3, 2022):

 

                     Qualifications, Experience & Accountability (20%)

                     Workplace Safety (20%)

                     Workforce Development (20%)

                     Social Equity & Sustainability (20%)

                     Schedule of Pricing/Cost (20%)

 

After reviewing and scoring the proposals, staff ranked the respondents in the following order:

 

1.                     Gerace Construction Company, Inc.

2.                     C.A. Hull Co., Inc.

3.                     AnLaan Corporation

4.                     Z Contractors, Inc.

 

Gerace received the highest score among the proposals reviewed by the selection committee and their fee is within the budget Parks had anticipated for the project.

 

Therefore, Staff recommends awarding a contract to Gerace in the amount of $505,567.00 for repairs and renovation of the Bandemer Park Bridges. A 15% construction contingency ($75,835.00) is requested to cover potential contract change orders to be approved by the City Administrator.  It is requested that a $581,402.00 contract and contingency amount be approved for the life of the project without regard to fiscal year.

 

The Park Advisory Commission unanimously recommended approval of this contract at their May 17, 2022 meeting.

Staff

Prepared by:                     Hillary Hanzel, Landscape Architect IV

Reviewed by:                     Josh Landefeld, Parks & Recreation Services Manager

                     Derek Delacourt, Community Services Area Administrator

Approved by:                     Milton Dohoney Jr., City Administrator

Body

Whereas, the PROS plan identifies bridge repair as an on-going need and one of the major categories of capital project improvements;

 

Whereas, the project supports the City’s sustainability goals of promoting active living and learning and providing transportation options;

 

Whereas, bridge condition assessments have concluded that the bridge structures in Bandemer Park are in need of repair;

 

Whereas, these bridge repairs need to be performed soon in order to maintain their current use and prevent further deterioration and more costly repairs;

 

Whereas, park staff solicited proposals for construction of the project through the City’s Procurement Unit;

 

Whereas, on April 7, 2022, four proposals were received for this work and a selection committee comprised of Park staff reviewed the proposals and determined which respondent provided the best value;

 

Whereas, Gerace Construction, Inc. received the highest score among the proposals reviewed by the selection committee and their fee is within the budget Parks had anticipated for the project; and

 

Whereas, the Park Advisory Commission unanimously recommended approval of this contract at their May 17, 2022 meeting;

 

RESOLVED, That City Council approve a construction contract with Gerace Construction, Inc. in the amount of $505,567.00 the 2022 Bandemer Park bridge repairs and renovations (RFP 22-18);

 

RESOLVED, That a contract contingency amount of $75,835.00 be established within the project budget and that the City Administrator be authorized to approve additional change orders to the construction contract with Gerace Construction, Inc. not to exceed that amount in order to satisfactorily complete this project.

 

RESOLVED, That the Mayor and City Clerk are authorized and directed to execute the contract after approval as to substance by the City Administrator and approval as to form by the City Attorney; and

 

RESOLVED, That the City Administrator is authorized to take all necessary administrative actions to implement this resolution.

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