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File #: 22-0963    Version: 2 Name: 6/21/22 Geddes & HPW/Tuebingen Construction Contract (Ajax Paving)
Type: Resolution Status: Passed
File created: 6/21/2022 In control: City Council
On agenda: 6/21/2022 Final action: 6/21/2022
Enactment date: 6/21/2022 Enactment #: R-22-211
Title: Resolution to Approve a Construction Contract with Ajax Paving Industries, Inc. for the Geddes Avenue and Huron Parkway/Tuebingen Parkway Resurfacing Project. (RFP No. 22-25, $4,230,895.60), and to Appropriate $1,011,000.00 Internal Contributing Funds (8 Votes Required)
Attachments: 1. PROPOSAL_Ajax.pdf, 2. RFP_22-25_Document.pdf, 3. 2022-009 Project Location Map.pdf, 4. RFP 22-25_Proposal Eval Results Summary_2022-05-19.pdf

Title

Resolution to Approve a Construction Contract with Ajax Paving Industries, Inc. for the Geddes Avenue and Huron Parkway/Tuebingen Parkway Resurfacing Project. (RFP No. 22-25, $4,230,895.60), and to Appropriate $1,011,000.00 Internal Contributing Funds (8 Votes Required)

Memorandum

Attached for your review and approval, please find a resolution to approve a construction contract with Ajax Paving Industries, Inc. in the amount of $4,230,895.60 for the Geddes Ave and Huron Pkwy/Tuebingen Resurfacing Project (RFP 22-25). The resolution also appropriates funds from other project internal contributing funds.

 

The Geddes Avenue (Observatory St. to Highland Rd.) and Huron Parkway/Tuebingen Parkway (Nixon Rd. to Traver Blvd.) resurfacing work involves the following elements:

 

                     Full depth removal and replacement of the asphalt pavement.

                     Removal and replacement of segments of concrete curb and driveway openings and portions of driveway approach aprons.

                     Pedestrian crossing improvements that include existing sidewalk ramp upgrades, new crosswalk installations and street lighting enhancements.

                     New sidewalk construction to fill a gap in the sidewalk system on Tuebingen Pkwy.

                     The addition of bike lanes on Huron Parkway and Tuebingen Parkway.

                     Stormwater system upgrades that include replacing substandard curb drain inlets and underground detention.

 

The construction of the project is scheduled to begin in early July and be complete by late October 2022. Work will likely occur at both project locations simultaneously.

 

During construction, through traffic on Geddes Avenue will be detoured using Hill Street, Washtenaw Avenue and Observatory Street.  On Huron Parkway and Tuebingen Parkway through traffic will detoured via Nixon Road and Traver Boulevard.

 

Solicitation of Proposals

Engineering staff supervised the creation of plans and contract documents and solicited proposals for construction of the project through the City’s Procurement Unit. On May 5, 2022, two proposals were received for this work. A selection committee comprised of Public Services staff reviewed the proposals and determined the proposal from Ajax Paving Industries, Inc. provided the best value based on the following criteria provided in ORD-21-41, adopted by Council on January 3, 2022:

 

                     Qualifications, Experience & Accountability (20%)

                     Workplace Safety (20%)

                     Workforce Development (20%)

                     Social Equity & Sustainability (20%)

                     Schedule of Pricing/Cost (20%)

 

Accordingly, staff recommends awarding the contract for this project to Ajax Paving Industries, Inc. 

 

Ajax Paving Industries, Inc. complies with the City’s Non-Discrimination and Living Wage ordinances.

 

Budget/Fiscal Impact:  This project is included in the FY2023-2028 Capital Improvements Plan (TR-SC-14-04; TR-SC-20-20; UT-ST-16-19; UT-ST-18-19). The estimated total cost of the project is $5,384,000.00. Appropriations are necessary to allocate the major funding sources to the existing project budget.

 

Fund                     Total Project Cost

*Street, Bridge and Sidewalk Millage Fund                     $        4,350,000.00

Stormwater Fund                     $           945,500.00

Sidewalk Construction Millage Fund                     $             65,500.00

Water Supply System Fund                     $             23,000.00

TOTAL                     $        5,384,000.00

*$1,000,000.00 reimbursement from County Road Millage

The project includes installation of new infrastructure, bike lanes, street lighting, crosswalk, and stormwater, resulting in increased maintenance requirements.  Increases in maintenance efforts and costs will be absorbed by the appropriate operating units and their budgets.

Staff

Prepared by:                     Nicholas Hutchinson, P.E., City Engineer

Reviewed by:                     Brian Steglitz, Interim Public Services Area Administrator

Approved by:                     Milton Dohoney Jr., City Administrator

Body

Whereas, Based upon the condition assessment and ratings of the existing pavements on Geddes Avenue (Observatory St. to Highland Rd.) and Huron Parkway/Tuebingen Parkway (Nixon Rd. to Traver Blvd.) there is a demonstrated need to resurface these roadways and make other related infrastructure improvements;

 

Whereas, Funding for the project is available in the approved Street, Bridge and Sidewalk Millage Capital Budget, the approved Stormwater Fund Capital Budget ($500,000.00), the Unobligated Stormwater System Fund fund balance ($445,500.00) the  approved Sidewalk Construction Millage capital budget, and the Water Supply System Fund;

 

Whereas, Proposals were received by the City’s Procurement Office on Thursday, May 5, 2022, and Ajax Paving Industries, Inc. received the highest score among the proposals reviewed by the selection committee;

 

Whereas, It is appropriate now to enter into a contract with said company for said construction project;

 

Whereas, The contract sets forth, among other things, the services to be performed by said company, and the payments to be made by the City therefore, all of which are agreeable to the City; and

 

Whereas, Ajax Paving Industries, Inc. complies with the City of Ann Arbor Non-Discrimination and Living Wage Ordinances;

 

RESOLVED, That City Council approve a construction contract with Ajax Paving Industries, Inc. in the amount of $4,230,895.60 for the Geddes Avenue and Huron Parkway/Tuebingen Parkway Resurfacing Project (RFP No. 22-25);

 

RESOLVED, That $500,000.00 be appropriated from the approved Stormwater Sewer Fund capital budget to the Geddes Avenue and Huron Parkway/Tuebingen Parkway Resurfacing Project; thereby increasing the project revenue and expenditure budgets;

 

RESOLVED, That $445,500.00 be appropriated from the unobligated Stormwater Sewer Fund fund balance to the Geddes Avenue and Huron Parkway/Tuebingen Parkway Resurfacing Project, thereby increasing the project revenue and expenditure budgets;

 

RESOLVED, That $65,500.00 be appropriated from the approved Sidewalk Construction Millage Fund Capital Budget to the Geddes Avenue and Huron Parkway/Tuebingen Parkway Resurfacing Project; thereby increasing the project revenue and expenditure budgets;

 

RESOLVED; That the project funding be available without regard to fiscal year until project completion;

 

RESOLVED, That a contract contingency amount of $425,000.00 be established within the project budget and that the City Administrator be authorized to approve additional change orders to the construction contract with Ajax Paving Industries, Inc. not to exceed $425,000.00 in order to satisfactorily complete this project;

 

RESOLVED, That the Mayor and City Clerk be authorized and directed to execute said contract after approval as to form by the City Attorney and approval as to substance by the City Administrator;

 

RESOLVED, That the City has the option to fund/reimburse project costs with bond proceeds; and

 

RESOLVED, That the City Administrator be authorized to take necessary administrative actions to implement this resolution, including issuing temporary and permanent Traffic Control Orders and night work authorizations as required for the construction of the project.