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File #: 22-0953    Version: 1 Name: 6/21/22 FY23 SHMP Carus Resolution
Type: Resolution Status: Passed
File created: 6/21/2022 In control: City Council
On agenda: 6/21/2022 Final action: 6/21/2022
Enactment date: 6/21/2022 Enactment #: R-22-201
Title: Resolution to Approve Purchase of Sodium Hexametaphosphate (SHMP) for Water Treatment Plant Services from Carus, LLC, Bid No. ITB 4720 (estimated $181,728.00/year)
Attachments: 1. phosphate_Carus LLC bid.pdf, 2. phosphate_ITB_4719_BidTab.pdf
Title
Resolution to Approve Purchase of Sodium Hexametaphosphate (SHMP) for Water Treatment Plant Services from Carus, LLC, Bid No. ITB 4720 (estimated $181,728.00/year)
Memorandum
This resolution seeks approval to purchase approximately 63,100 pounds of Sodium Hexametaphosphate (SHMP), at $288.00/CWT from Carus, LLC. The Water Treatment Services Unit uses SHMP to stabilize the water after softening to prevent interruption of the filtering process. The estimated total cost of this chemical is $181,728.00 for FY23.

The following bids were received: Shannon Chemical Corp $577.89/CTW
Carus, LLC $288.00/CTW

It is recommended that the resolution be approved to satisfy the Water Treatment Service Unit's need for SHMP to stabilize the water after softening to prevent interruption of the filtering process and properly treat drinking water.

Carus, LLC submitted the lowest responsible bid among 2 bidders (see attached). Staff recommends Council accept the bid and award a purchase order to Carus, LLC. If Carus, LLC is unable to furnish the chemical, it is recommended that the WTSU Manager be authorized to accept the next lowest responsible bid for the purchase.

It is also recommended that the purchase agreement be extended for up to 3 additional 1-year periods, with price increases consistent with the federal producer price index (PPI) as outlined in the bid documents.

Carus, LLC complies with the requirements of the City's Non-discrimination ordinance.

Budget/Fiscal Impact: Funds are budgeted in the FY23 Operations and Maintenance Budget for the Water Supply System Fund. Purchases in future fiscal years are subject to the availability of funds.
Staff
Prepared by: Rebecca Lahr, Drinking Water Quality Manager, Water Treatment Plant
Reviewed by: Brian Steglitz, Interim Public Services Area Administrator
Approved by: Milton Dohoney Jr., City Administrator
Body
Whereas, The Water Treatment Services unit uses Sodium Hexametaphosphate (SHMP) in its water stabi...

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