Title
Resolution to Authorize Sole Source Purchase Orders with Jack Doheny Companies Inc. for the Purchase of Parts and Service for Water, Sanitary and Storm Sewer Equipment (Not to Exceed $170,000.00 Annually)
Memorandum
The proposed resolution authorizes the purchase of truck and equipment replacement parts with related accessories and services in an amount not to exceed $170,000.00 per year from Jack Doheny Companies Inc. of Northville, MI for FY23 and FY24, subject to the availability of funding in FY24.
Jack Doheny Companies Inc. is the sole Michigan supplier of sales, parts and repairs for Vactor Manufacturing Inc., including their Vactor, Ramjet and Guzzler product lines. The advantages of sole source supply includes reduced inventory requirements and the familiarity that mechanics have to diagnose and repair equipment in a timely manner.
The City’s four vacuum trucks are all Vactor trucks. The requested amount for each fiscal year for parts and repairs is based on Fleet Service’s regular maintenance history for these vehicles.
The purchase orders will be split between Public Works, for parts and repairs related to the truck mounted equipment such as sewer line cameras, cleaning jets and nozzles, and Fleet Services, for parts and repairs to the actual vacuum truck. Public Works will utilize up to $100,000.00 annually and Fleet Services will utilize up to $70,000.00 annually.
Budget/Fiscal Impact: Adequate funding for the purchase of truck and equipment parts and services is available in the approved FY23 Fleet Services Operations and Maintenance Budget, Water Supply System, Sewage Disposal System and Stormwater System Operations and Maintenance Budgets. Award of the FY24 purchase orders would be subject to the availability of funds in these budgets.
Jack Doheny Companies Inc. complies with the requirements of the City’s conflict of interest and non-discrimination ordinances.
Staff
Prepared by: Matthew J. Kulhanek, Fleet and Facility Unit Manager
Reviewed by: John Fournier, Assistant City Administrator
Approved by: Milton Dohoney Jr., Interim City Administrator
Body
Whereas, Jack Doheny Companies Inc. is the sole Michigan supplier of sales, parts and repairs for Vactor Manufacturing Inc., including their Vactor, Ramjet and Guzzler product lines;
Whereas, Jack Doheny Companies Inc. complies with the City’s conflict of interest and non-discrimination ordinances; and
Whereas, Adequate funding for the purchase order is available in the approved FY23 Fleet Services Fund, Water Supply System, Sewage Disposal System and Stormwater System Operations and Maintenance Budgets and will be available in subsequent annual budgets if approved by Council.
RESOLVED, City Council approves sole source purchase orders to Jack Doheny Companies Inc. in an amount not to exceed $170,000.00 in FY23 and not to exceed $170,000.00 for FY24 subject to the availability of funding in FY24; and
RESOLVED, That Council authorizes the City Administrator to take the necessary administrative actions to implement this resolution.