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File #: 22-0829    Version: 1 Name: 6/6/22 Award Sole Source Contract to Cummins Sales and Service for Fleet Parts
Type: Resolution Status: Passed
File created: 6/6/2022 In control: City Council
On agenda: 6/6/2022 Final action: 6/6/2022
Enactment date: 6/6/2022 Enactment #: R-22-171
Title: Resolution to Authorize a Sole Source Purchase Order to Cummins Sales and Service of New Hudson, Michigan, for Fleet Parts and Service (Not to Exceed $120,000.00 Annually)
Title
Resolution to Authorize a Sole Source Purchase Order to Cummins Sales and Service of New Hudson, Michigan, for Fleet Parts and Service (Not to Exceed $120,000.00 Annually)
Memorandum
The proposed resolution authorizes the purchase of truck and equipment replacement parts with related accessories and services in an amount not to exceed $120,000.00 per year from Cummins Sales and Service for FY23 and FY24, subject to the availability of funding in FY24.
Cummins Sales and Service is the sole local dealer for Cummins parts and service and they have locations in both New Hudson and Dearborn. Cummins parts are the only parts that can be used in the repair and maintenance of Cummins trucks to maintain warranty coverage. The advantages of sole source supply includes reduced inventory requirements and the familiarity that mechanics have to diagnose and repair equipment in a timely manner.

The City currently has approximately 50 trucks or equipment with Cummins engines in the City's fleet. The requested amount for each fiscal year is based on fleet's regular maintenance history for these vehicles.

Budget/Fiscal Impact: Adequate funding for the purchase of truck and equipment parts and services is available in the approved FY23 Fleet Services Operations and Maintenance Budget. Award of the FY24 purchase order would be subject to the availability of funds.

Cummins Sales and Service complies with the requirements of the City's conflict of interest and non-discrimination ordinances.
Staff
Prepared by: Matthew J. Kulhanek, Fleet & Facilities Manager
Reviewed by: John Fournier, Assistant City Administrator
Approved by: Milton Dohoney Jr., Interim City Administrator
Body
Whereas, Cummins Sales and Service of New Hudson, Michigan, is the sole local dealer for Cummins engine parts and services used to maintain the City of Ann Arbor fleet;

Whereas, The City has approximately 50 trucks or equipment with Cummins engines utilizing Cummins parts and service to ma...

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