Title
Resolution to Approve Change Order No. 1 with Doan Construction Co. for the 2021 Annual Sidewalk and Ramp Repair Project ($139,399.27, Total Contract Amount $720,962.42; ITB 4677)
Memorandum
Attached for your review and approval is a change order to the construction contract with Doan Construction Co. (ITB 4677) for the 2021 Annual Sidewalk and Ramp Repair Project.
The project consisted of repair or maintenance of sidewalks in approximately 20% of the City in 2021, as part of a 5-year cycle to maintain and repair the City’s sidewalk system. The project also includes the continued replacement of sidewalk-curb ramps to meet accessibility requirements at requested locations throughout the City. The attached map depicts the areas repaired and maintained in 2021.
Estimated quantities for the 2021 Annual Sidewalk and Ramp Repair Project are estimated based on previous years’ work in those same areas. However, the detailed inspection of the sidewalks begins in the spring prior to construction, and after the contracts are awarded. Therefore, the actual quantities will vary based on the actual amount of work needed.
The number of repairs needed in the planned 2021 areas was greater than the estimated quantity, requiring this first and final change order ($139,399.27), which exceeds the contingency originally approved by Council ($60,000). This Change Order will bring the total contract amount to $720,962.42 and will allow for final payment to the contractor and subsequent closing out of the contract.
Budget/Fiscal Impact: Funding for the project and this change order is included in the appropriate approved capital budget comes primarily from the Street, Bridge, and Sidewalk Millage; with additional contributions from the Major and Local Street Funds, AAATA, and various other departmental budgets within the City.
Staff
Prepared by: Nicholas Hutchinson, P.E., City Engineer
Reviewed by: Brian Steglitz, Interim Public Services Area Administrator
Approved by: Milton Dohoney Jr., City Administrator
Body
Whereas, The Sidewalk and Ramp Repair Program maintains and repairs approximately 20% of the City’s pedestrian facilities each year;
Whereas, It was necessary to increase of the amount maintenance and repair to pedestrian facilities to keep the sidewalks in the 2021 areas in safe condition for the travelling public;
Whereas, Funding for this change order is available primarily from the Street, Bridge, and Sidewalk Millage Fund; with additional contributions from the Major and Local Street Funds, AAATA, and various other departmental budgets within the City as appropriate;
Whereas, The existing approved contingency amount of $60,000.00 is insufficient to cover the additional work in Change Order No. 1; and
Whereas, Doan Construction Co. has submitted all required Non-Discrimination, Prevailing Wage, Living Wage, and Conflict of Interest Disclosure forms and complies with the requirements of the City’s Non-Discrimination, Prevailing Wage and Living Wage ordinances.
RESOLVED, That City Council approve Change Order No. 1 to the construction contract with Doan Construction Co. in the amount of $139,399.27 for a total contract amount of $720,962.42 for additional work on the 2021 Annual Sidewalk Program Project (ITB 4677); and
RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution.