Title
Resolution to Approve a Purchase Order to Aclara Technologies LLC for the Purchase of Meter Transmission Units ($200,000.00)
Memorandum
Attached for approval is a resolution authorizing a purchase order with Aclara Technologies LLC for the purchase of Meter Transmission Units (MTU’s) in the amount of $200,000.00.
Aclara Technologies LLC is the sole manufacturer of the Aclara Fixed Network Advanced Metering Infrastructure (AMI) System installed to read the City’s water meters. Each MTU is connected to a water meter to transmit readings to a Data Collector Unit (DCU). These products are proprietary and are not compatible with any other AMI system.
This resolution will authorize the purchase of up to 2000 MTU’s necessary to complete the Water Meter and MTU Replacement Program and to provide inventory for new customer installations. Pricing is firm for orders placed through July 31, 2022.
Aclara Technologies LLC complies with the City’s Non-Discrimination ordinance.
Budget/Fiscal Impact: The Capital Improvements Plan includes the Water Meter and MTU Replacement Program (UT-WS-14-17) and Large Water Meter Replacement Project (UT-WS-22-20). Funding for this purchase is included in the approved Water Supply System and Sewage Disposal Capital Budgets and Water Supply System and Sewage Disposal Operations and Maintenance Budgets.
Staff
Prepared by: Paul Matthews, Public Works Assistant Manager
Reviewed by: Molly Maciejewski, Public Works Unit Manager
Brian Steglitz, Interim Public Services Area Administrator
Approved by: Milton Dohoney Jr., Interim City Administrator
Body
Whereas, The Public Works needs to purchase Meter Transmission Units (MTU’s) to collect water and sewer use data;
Whereas, Aclara Technologies LLC is the sole manufacturer of the Aclara Fixed Network Advanced Metering Infrastructure (AMI) System installed to read the City’s water meters;
Whereas, Additional MTU’s are necessary to complete the Water Meter and MTU Replacement Programs and to provide inventory for new customer installations;
Whereas, Pricing is firm for orders placed through July 31, 2022;
Whereas, Funding for this purchase is included in the approved Water Supply System and Sewage Disposal Capital Budgets and the FY23 Water Supply System and Sewage Disposal Operations and Maintenance Budgets; and
Whereas, Aclara Technologies LLC complies with the City’s Non-Discrimination ordinances;
RESOLVED, That Council Approve a purchase order with Aclara Technologies LLC for the purchase of Meter Transmission Units (MTU’s) in the amount not to exceed $200,000.00, subject to the availability of funding;
RESOLVED, That the City makes the following declaration for the purpose of complying with the reimbursement rules of Treasury Regulations 1.150-2 pursuant to the Internal Revenue Code of 1986, as amended: that the City reasonably expects to reimburse itself for expenditures for the costs of the Project with proceeds of Bonds; and
RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution.