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File #: 09-1185    Version: 1 Name: 12/21/09 Conservation Fund Contract
Type: Resolution Status: Passed
File created: 12/2/2009 In control: City Council
On agenda: 12/21/2009 Final action: 12/21/2009
Enactment date: 12/21/2009 Enactment #: R-09-508
Title: Resolution to Approve Contract with The Conservation Fund for $119,565.80 and Two One-Year Renewal Options for $113,661.81 and $106,797.88
Resolution to Approve Contract with The Conservation Fund for $119,565.80 and Two One-Year Renewal Options for $113,661.81 and $106,797.88
Attached for your review and action is a resolution to approve a contract for professional services with The Conservation Fund, per bid #750, to provide Program Administration Consulting Services for the Greenbelt and Parkland Acquisition Millage Program. Funding for this contract is in the approved FY 2010 Open Space and Parkland Preservation Millage operating budget.

The Conservation Fund will act as general manager of the Open Space and Parkland Preservation Millage Program, perform requisite administrative functions associated with administration of the Millage Program, and will be responsible for administering all phases of the land preservation program. The consultant will serve as liaison and staff to the Greenbelt Advisory Commission and the Land Acquisition Committee of the Park Advisory Commission on land acquisition processes and procedures. The Community Services Administrator will oversee the direction and quality of work of The Conservation Fund.

Bids were sent out to ten (10) land conservation firms and advertised on BidNet. One proposal was received on October 30, 2009. The proposal was evaluated on four components: overview of agency and professional qualifications (20 points), past involvement with similar projects (30 points), proposed work plan (30 points), and fee proposal (20 points).

The resolution requests approval of a one year contract for $119,565.80 and for the City Administrator to enter into two, one-year renewal contracts for $113,661.81 for the first possible renewal year and $106,797.88 for the second possible renewal year.

The Conservation Fund received Human Rights approval on May 12, 2009 and complies with the living wage ordinance.
Prepared by: Jayne Miller, Community Services Administrator
Reviewed by: Roger W. Fraser, City Administrator

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