Title
Resolution to Award a Construction Contract to Doan Construction Co. for the 2022 Sidewalk Gap Elimination Project ($446,858.15)
Memorandum
Attached for your review and approval is a resolution to award a contract to Doan Construction Co. (Doan) in the amount of $446,858.15 for the 2022 Sidewalk Gap Elimination Project (RFP No. 22-21).
The project consists of installing new sidewalks in select gap locations, utilizing funding from the Sidewalk Construction Millage that voters approved on November 3, 2020, and guided by the existing sidewalk gap prioritization and capital planning processes. This year’s work includes five areas:
• Nixon Road and Traver Boulevard (North Oaks development to Logan Elementary School)
• 2231 Platt Road
• 1121 Saunders Crescent
• 710 W. Stadium Boulevard (Hutchins Ave. frontage); 1320 and 1330 Prescott Ave.
• 2900 S. Main Street
The project was bid through the City’s Purchasing Unit. On April 1, 2022, one proposal from Doan was received for this work. A selection committee comprised of Public Services staff reviewed the proposal and determined the proposal from Doan provided value based on the criteria provided in ORD-21-41, adopted by Council on January 3, 2022:
• Qualifications, Experience, & Accountability (20%)
• Workplace Safety (20%)
• Workforce Development (20%)
• Social Equity & Sustainability (20%)
• Schedule of Pricing/Cost (20%)
The proposal provided by Doan with a bid of $446,858.15 is $13,803.85 (3%) lower than the Engineer's Estimate of $460,662.50. Based on the review of the submitted materials, staff recommends awarding the contract for this project to Doan.
Doan complies with the City’s Non-Discrimination and Living Wage ordinances as well.
Budget/Fiscal Impact: This project is included in the FY22-27 Capital Improvements Plan (TR-AT-22-27 and TR-AT-18-10). The budged total cost of the project is $1,017,000.00. Funding for the project is included in the proposed Capital Budget and is available if so approved.
Approximately 1,500 linear feet (0.28 miles) of new sidewalk is being added to the City’s 438 miles of existing sidewalk. The anticipated additional maintenance costs are negligible.
Staff
Prepared by: Nicholas S. Hutchinson, P.E., City Engineer
Reviewed by: Brian Steglitz, Interim Public Services Area Administrator
Approved by: Milton Dohoney Jr., Interim City Administrator
Body
Whereas, The Sidewalk Construction Millage was approved by voters on November 3, 2020, and will provide funding for the sidewalk gap filling work without the need to specially assess;
Whereas, Gap locations are selected by utilizing a staff-developed prioritization system and capital planning processes;
Whereas, Funding is available in the appropriate approved Capital Budget; if so approved by City Council;
Whereas, The City of Ann Arbor received one proposal for this work on April 1, 2022 from Doan Construction Company, and after review, staff recommends award of the construction contract to Doan Construction Company; and
Whereas, It is now necessary to enter into a contract with Doan Construction Company for the project construction;
RESOLVED, That City Council approve a construction with Doan Construction Co. in the amount of $446,858.15 for the construction of the 2022 Sidewalk Gap Elimination Project;
RESOLVED, That a contingency amount of $45,000.00 be established within the project budget and that the City Administrator be authorized to approve change orders not to exceed that amount;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute said contract after approval as to form by the City Attorney and approval as to substance by the City Administrator; and
RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution including approval of needed Traffic Control Orders, night work authorizations, and other similar administrative approvals to allow the work of the project to proceed without delay.