Title
Resolution to Establish Project Budget for the Co-located Dispatch Design and Remodel Project and Approve Construction Contract with Allied Building Services ($48,183.00) (8 Votes Required)
Memorandum
Attached for your review and action is a resolution to approve the contract, per RFP #746, for the design, build and management of the Co-Located Dispatch Project in the amount of $48,183.00 with Allied Building Services. The funding source for this project is the 800 MHz Public Safety Communications Millage Fund, per the approved budget by the Project Oversight Committee on November 16, 2009. Rembursement for all costs is expected from Washtenaw County, which administers the Communications Millage Fund, prior to June 30, 2010.
Demolition and construction of the expanded Co-Located Dispatch Center has begun on the second floor of Fire Station One. This expanded space will house the Washtenaw County Sheriff's and City of Ann Arbor's Dispatch Centers with three related supervisor offices. The construction work includes demolition, design, build and management of the project. The contract is subject to the approval process by the City Attorney.
The RFP was posted on the Michigan Intergovernmental Trade Network and the City of Ann Arbor's Purchasing Websites and four contractors submitted proposals. The four contractors that submitted proposals are provided below:
Company Base bid Adjusted bid**
Allied Building Services* $40,389.00 $48,183.00
Baseline Construction $49,800.00
Irish Construction $69,653.00
KRS Construction $71,750.00
*Lowest responsible bidder
**The adjusted bid includes necessary R56 grounding and architectural grade prints not sought in the initial bid.
The resolution includes a recommended construction contingency of $2201.00 to cover the potential contract change orders. It is requested that a total project budget be established of $50,384.00 for the entire project.
Allied Building Services received City of Ann Arbor Human Rights approval on July 28, 2009.
Staff
Prepared By: Lieutenant Spring Tremaine, Safety Services
Reviewed By: Deputy Chief Greg Bazick, Safety Services
Reviewed By: Chief Barnett Jones, Safety Services Administrator
Approved By: Roger W. Fraser, City Administrator
Body
Whereas, The Ann Arbor Police and Washtenaw County Sheriff's Office are being co-located into an expanded 911 Dispatch Center to handle the all the dispatching tasks in one facility on the second floor of Fire Station One;
Whereas, Competitive bids were sought by the Purchasing Division with bids received on September 22, 2009 and Allied Building Services was identified as the lowest responsible bidder;
Whereas, It was necessary, and the selected bidder agreed to adjustment of the bid to include necessary R56 grounding and required architectural grade prints not sought in the initial bid;
Whereas, Allied Building Services has received Human Rights approval on July 28, 2009; and
Whereas, Funding for this project is included in the approved budget by the 800 MHz Public Safety Communications Millage Fund as approved by the Project Oversight Committee on November 16, 2009;
RESOLVED, That City Council approve a construction contract, per RFP #746, with Allied Building Services in the amount of $48,183.00 the design, build and management of the Co-Located Dispatch Project;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute the contract after approval as to the substance by the City Administrator and approval as to form by the City Attorney;
RESOLVED, That City Council approve an appropriation from General Fund Fund Balance in the amount of $50,384.00 and establish a Project Budget in the amount of $50,384.00, inclusive of a contingency of $2,201.00 to cover potential contract change orders (if required), to be expended during the life of the Project without regard to fiscal year;
RESOLVED, That City Council accept when received reimbursement funds from the 800 MHz Public Safety Communications Millage Fund for the Co-Located Dispatch Project to offset the use of fund balance; and
RESOLVED, That the City Administrator is authorized to take all necessary actions to implement this Resolution, including the approval of change orders within the approved contingency amount and execution of any documents necessary in connection with the City's receipt of reimbursement funds from the 800 MHz Public Safety Communications Millage Fund.