Title
Resolution to Authorize an Emergency Purchase Order to Michigan Waterworks, Inc., for Repairs to Water Main on State Street ($4,700.00)
Memorandum
Attached for your review and approval is a resolution to authorize an emergency purchase order to Michigan Waterworks, Inc., for the repairs to the water main on State Street by I-94. This repair allowed emergency repairs to the University of Michigan KMS research building without interrupting service to other area water system customers.
While performing maintenance to the water system staff discovered a broken valve in the water system. At the time of this discovery, staff was in the process of going out to bid for valve insertions. Bids were not yet received or approved when this emergency situation arose. This section of the water main system serves a large area, including the University of Michigan KMS research building. The KMS building was suffering internal leaks. Due to the broken valve in the water system, the KMS building water could not be isolated. Because of the emergency nature of the leaks, the valve installation had to be completed without delay. Insertion of a valve to replace the broken valve avoided shutting down the water in a wider area and avoided interrupting service to many other properties.
As a result, staff requested emergency authorization from the City Administrator to perform the work pursuant to the authority granted him by City Code, Chapter 14, Section 1:317. As a follow-up to the approval by the City Administrator, per the City Code, we are reporting to you the expenditure for this emergency work and requesting approval to pay the contractor for the work performed.
Funding for the work is available in the approved FY10 Field Operations, Water Supply System operating budget.
Michigan Waterworks, Inc., received Contract Compliance and Living Wage approval on July 24, 2009.
Staff
Prepared by: Craig Hupy, Interim Field Operations Manager
Reviewed by: Sue F. McCormick, Public Services Administrator
Approved by: Roger W. Fraser, City Administrator
Body
Whereas, While performing maintenance to the water main on State Street, staff discovered a broken valve in the water system;
Whereas, This section of water main serves a large area, including the University of Michigan KMS research building;
Whereas, The U of M KMS building had large internal water leaks;
Whereas, Due to the emergency nature of the leaks, the system valve installations had to be completed without delay to avoid shutting down the water in the area and interrupting service to other properties and customers;
Whereas, The City Administrator has exercised his authority granted by City Code, Chapter 14, Section 1:317 for an emergency purchase order for this work;
Whereas, Funds are available in the approved FY10 Water Supply System, Field Operations operating budget; and
Whereas, Michigan Waterworks, Inc., received Contract Compliance and Living Wage Approval on July 24, 2009;
RESOLVED, That City Council authorizes the emergency purchase order to Michigan Waterworks, Inc., in the amount of $4,700.00 as issued by the City Administrator and granted by City Code, Chapter 14, Section 1:317 for emergency repairs to the water main on State Street by I-94 and the U-M KMS research building; and
RESOLVED, That City Administrator be authorized to take the necessary administrative actions to implement this resolution.