Title
Resolution to Authorize a Purchase Order to Watertap, Inc., to Purchase Services and Materials for Emergency Repairs to Water Mains. Bid No. ITB-4056 ($75,000.00)
Memorandum
Attached for your review and approval is a resolution to authorize a purchase order to Watertap, Inc., for the purchase of water main line stop materials, insertable valves and labor for installations at various locations.
Each year while operating the water system, staff discovers valves that are no longer operational. The purchase of the water main line stop materials and insertable valves will allow staff to perform emergency repairs and schedule water main shutdowns to replace old valves with minimal interruption of water services. In addition, valve insertion functions as preventative maintenance and assures minimum future interruptions to water services and lowers the number of future emergency repairs and associated costs. Bid documents were received from two companies:
Staff evaluated the bids and determined that Watertap, Inc., was the lowest responsible bidder. Watertap, Inc., will provide the line stop materials and the insertable valves, and perform the installations.
Funds are available in the approved FY10 Field Operations, Water Supply System operating budget.
Watertap, Inc., received Contract Compliance and Living Wage approval on November 9, 2009.
Staff
Prepared by: Craig Hupy, Interim Field Operations Manager
Reviewed by: Sue F. McCormick, Public Services Administrator
Approved by: Roger W. Fraser, City Administrator
Body
Whereas, While performing operations of the water system staff has discovered failed valves that are no longer operational and need replacement;
Whereas, The traditional replacement of valves would cause loss of water service in a wide area;
Whereas, The purchase of watermain stops, insertable valves and installation services will allow repairs to be performed with minimum interruptions to water services and lower the number of emergency repairs and associated costs;
Whereas, Bids were received from two companies, CPI Excavating, Inc., and Watertap, Inc., and Watertap, Inc. of South Lyon, Michigan was the lowest responsible bidder;
Whereas, Funds are available in the approved FY10 Water Supply System, Field Operations operating budget; and
Whereas, Watertap, Inc., received Contract Compliance and Living Wage Approval on November 9, 2009;
RESOLVED, That City Council authorizes the purchase order to Watertap, Inc., in the amount of $75,000.00 to purchase line stops, insertable valves and installation services; and
RESOLVED, That City Administrator is authorized to take the necessary administrative actions to implement this resolution.