Title
Resolution to Approve a Professional Services Agreement with Carahsoft Technology Corp. for Contract Lifecycle Management Software and Appropriate $297,002.37 from the Information Technology Fund Balance (8 Votes Required)
Memorandum
The attached resolution authorizes the approval of a 3-year Professional Services Agreement for a contract lifecycle management system and related implementation, support, and maintenance from Carahsoft Technology Corp. for $270,002.37 with a 10% contingency and appropriates $297,002.37 from the Information Technology Fund balance.
The City has identified the need to implement a contract lifecycle management system. The City spends a great deal of time on contract drafting, managing contract deliverables, finding previous contracts, and working with the various systems in which contracts reside. A contract lifecycle management solution will reduce time managing contracts, improve efficiency, and minimize the risks associated with contracts.
A Request for Proposal (RFP #21-13) was advertised on the Michigan Inter-governmental Trade Network as well as the City's Purchasing website. Throughout the RFP process, proposals were scored based on professional qualifications, past involvement with similar projects, ability of the software to meet requirements, proposed work plan, and fee proposal. Proposals from four of nine respondents were eliminated by the evaluation committee after the first round of scoring. The five finalists conducted separate demonstrations to present functionality, training, support, and implementation options. Carahsoft Technology Corp.'s solution was uniquely positioned by having an intuitive, easy-to-use interface as well as artificial intelligence for risk management to alert legal when it encounters contractual terms that may prove problematic.
Carahsoft Technology Corp. was highly rated throughout the process and was less expensive than four of the five finalists. This price includes system setup, p...
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