Title
Resolution to Increase Service Purchase Order with DownUnder Municipal Services, LLC for Sanitary Sewer Cleaning Services for the Northside Sanitary Sewer Sub-Main Project ($4,009.51)
Memorandum
Attached for your review and approval, please find a resolution that will increase the existing Service Purchase Order with DownUnder Municipal Services, LLC (DownUnder) by the amount of $4,009.51 for sanitary sewer cleaning and videotaping services on the subject project. On January 5, 2008, you approved resolution R-08-519 (copy attached) that approved a service purchase order with DownUnder in the amount of $36,219.05 for the needed sanitary sewer cleaning and videotaping services in support of the subject project.
With your approval of this amendment to the service purchase order, a total amount of $43,849.51 ($36,219.05 for the original work, plus $3,620.95 from the approved contingency amount, plus $4,009.51 in additional quantities to properly complete the work) will have been approved for DownUnder for all cleaning and televising work. The project consists of relining the existing twelve-inch sanitary sewer that runs along the Huron River from Barton to Longshore Drives. As part of the project, we will also be rehabilitating the existing manholes along this stretch of sewer and rehabilitate a storm sewer outfall along the project route that has fallen into disrepair. This project is included in the City's adopted FY08 Capital Budget.
Due to the location of this sewer, our Field Operations personnel did not have the necessary equipment to be able to reach all portions of the sewer and clean it completely. As a result of the sewer's age and maintenance history, it was in poor condition. When the work began, we discovered that it was be necessary to clean portions of the sewer so that the root foaming equipment could be pulled through the sewer. Consequently, we then had to clean portions of the sewer twice to be able to perform the intended work. Our original quantity estimates of the work to be performed did not account for multiple cleanings of the sewer. Exacerbating the situation is that the sewer was found to be somewhat longer than the as-built plans had indicated. This also worked to cause our quantity estimates to be exceeded. Therefore, we come before you now to increase the value of the service purchase order to compensate the contractor for all work performed.
On September 21, 2009, by resolution R-09-377 (copy attached), you approved a separate Emergency Purchase Order with DownUnder, to perform emergency repairs on the Northside Sanitary Sub-main that were discovered during the cleaning and root removal operations. That purchase order was in the amount of $37,085.00.
In total, $80,934.51 will have been paid to DownUnder for work on the Northside Sanitary Sewer Sub-main in order to ready it for its relining and rehabilitation in 2010. Funding for this work has been previously approved as part of the fiscal year 2009 Capital Budget request.
DownUnder Municipal Services, LLC received Human Rights and Living Wage approval on December 5, 2008.
Staff
Prepared by: Homayoon Pirooz, P.E., Manager, Project Management
Reviewed by: Sue F. McCormick, P.E., Public Services Area Administrator
Approved by: Roger W. Fraser, City Administrator
Body
Whereas, Additional sanitary sewer cleaning and video taping services are needed for the Northside Sanitary Sewer Sub-main Project;
Whereas, Funds are available in the existing project budget;
Whereas, It is now necessary to amend the existing service purchase order with DownUnder Municipal Services, LLC for the needed sanitary sewer cleaning and video taping work associated with the project; and
Whereas, DownUnder Municipal Services, LLC received Human Rights and Living Wage approval on December 5, 2008;
RESOLVED, That Council increase the existing Service Purchase Order with DownUnder Municipal Services, LLC in the amount of $4,009.51 (to a total value of $43,849.51) for the Northside Sanitary Sewer Sub-main Project;
RESOLVED, That the City make the following declaration for the purpose of complying with the reimbursement rules of Treasury Regulations 1.150-2 pursuant to the Internal Revenue Code of 1986, as amended, that the City reasonably expects to reimburse itself for the expenditures for the costs of the Project with proceeds of Bonds; and
RESOLVED, The City Administrator be authorized and directed to take the necessary administrative actions to implement this resolution.