Title
Resolution to Approve a Second Amendment to the Professional Services Agreement with CalAmp, Inc. for Tracking Fees and Annual Maintenance and Support of the Automated Vehicle Locator (AVL) Units for FY2022 - FY2024 ($43,680, Annually)
Memorandum
Attached for your review and approval is a resolution approving a second amendment to the Professional Services Agreement with CalAmp, Inc. ($43,680 annually) for tracking fees as well as maintenance and support of the AVL units. By agreeing to a 3-year term, the vendor has provided more advantageous pricing that will result in an annual savings of $15,288 and a total savings of $45,864 over the 3-year agreement.
Budget/Fiscal Impact: The FY2022 portion expenditure is planned and budgeted in the approved FY2022 Information Technology Services Unit budget. There are no additional funds being requested. IT plans to budget sufficient amounts for future years.
It is imperative to maintain the agreement with CalAmp, Inc. to continue to receive tracking services and application updates as well as maintain support.
CalAmp, Inc. complies with the requirements of the City’s Non-discrimination and Living Wage ordinances.
Staff
Prepared by: Joshua Baron, Applications Delivery Manager ITSU
Reviewed by: Tom Shewchuk, Director, ITSU
Jennifer Richards, Assistant City Attorney
Approved by: John Fournier, Acting City Administrator
Body
Whereas, The City entered into a Professional Services Agreement with CalAmp Inc., around April 18, 2017 for purchase of Automated Vehicle Locator Units and related monthly services (“Agreement”);
Whereas, Amending the Agreement with CalAmp, Inc. is necessary to receive tracking services, application updates, and maintain customer support;
Whereas, CalAmp, Inc. complies with the requirements of the City’s Non-discrimination and Living Wage ordinances;
Whereas, Sufficient funding for the maintenance fee for these tracking services and application is budgeted for and available in the FY2022 Information Technology Services Unit budget and staff intends to budget sufficient funds in future years; and
Whereas, Agreeing to a longer-term commitment will save the City $15,288 annually for a total savings of $45,864 over the 3-year term;
RESOLVED, That City Council approve the attached amendment of the 2017 Professional Services Agreement between CalAmp, Inc. for maintenance and services at a cost of $43,680, annually;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute said Amendment after approval as to substance by the City Administrator and approval as to form by the City Attorney;
RESOLVED, That the City Council approve an annual ten percent (10%) contingency to be expendable from the applicable year Information Technology Services Unit budget, subject to City Administrator approval; and
RESOLVED, That the City Administrator be authorized to take all necessary actions to implement this resolution including ceasing auto-renewals if it is deemed in the City’s best interest, and any changes or amendments that do not exceed the amounts authorized herein.