Title
Resolution to Award a Construction Contract to CLI Concrete Leveling, Inc. (Bid No. 4676) for the 2021 Annual Sidewalk Leveling Project ($93,600.00)
Memorandum
Attached for your review and approval is a resolution to award the Contract to CLI Concrete Leveling, Inc. in the amount of $93,600.00) for the 2021 Annual Sidewalk Leveling Program (Bid No. 4676).
The project will consist of leveling select sidewalk slabs in approximately 20% of the City in 2021, as part of the fifth year of a 5-year program to perform maintenance on the City’s sidewalk system. The attached map depicts the areas up for maintenance or repair in 2021.
The 2021 Annual Sidewalk Leveling Project is created as a unit price contract with the understanding that the actual quantities used in construction will vary. The attached map shows the areas of the City and their schedule for repair.
Project specifications were distributed electronically to contractors, subcontractors, and suppliers. 1 bid was received and opened on April 27, 2021. The sole bidder was CLI Concrete Leveling, Inc. with a bid of $93,600.00, which is approximately $24,600.00 higher (35.65%) than the Engineer's Estimate of $69,000.00.
Contractor has successfully completed the repair work in the City of Ann Arbor for the past several years and is able to meet the project requirements. The 2021 contract is a one-year contract with two additional one-year renewal options, if agreeable to both parties. The Contractor is required to hold their bid prices for this, and any subsequent, contract renewals. City staff requests that the City Administrator be authorized to extend the contract for two additional years, in one-year increments, until 2023, subject to the availability of funding, as allowed for in the 2021 contract.
CLI Concrete Leveling, Inc. has submitted all required Non-Discrimination, Responsible Bidder, Prevailing Wage, Living Wage, and Conflict of Interest Disclosure forms and complies with the requirements of the City’s Non-Discrimination, Prevailing Wage and Living Wage ordinances. Although some of the Responsible Bidder Questions were not responsive, as CLI Concrete Leveling, Inc. was the best and only bidder, the contract is being presented to City Council for consideration.
Budget/Fiscal Impact: Funding for the project comes primarily from the Street, Bridge, and Sidewalk Millage and is included in the approved capital budget. Some additional funding from various departmental budgets may also be utilized, depending on the locations at which the work is done. No additional maintenance costs are anticipated as a result of this work.
Staff
Prepared by: Nicholas Hutchinson, P.E., City Engineer
Reviewed by: Craig Hupy, Public Services Area Administrator
Approved by: Tom Crawford, City Administrator
Body
Whereas, The Annual Sidewalk Repair Program is necessary to maintain or repair pedestrian facilities in the City of Ann Arbor;
Whereas, The Project includes the repair or maintenance of sidewalks in approximately 20% of the City in 2021;
Whereas, Sidewalk leveling to eliminate vertical displacements is a cost-effective and low-impact solution as part of the Program to assist the City in maintaining sidewalks;
Whereas, Competitive bids were received by Procurement on April 27, 2021 and CLI Concrete Leveling, Inc. was the sole responsible bidder;
Whereas, The Contract sets forth the services to be performed, and the payments to be made by the City therefore, all of which are agreeable to the City;
Whereas, the 2021 Contract provides for an extension of the contract for two (2) one-year terms, subject to the terms and conditions in the original contract;
Whereas, the Contractor has submitted all required Non-Discrimination, Responsible Bidder, Prevailing Wage, Living Wage, and Conflict of Interest Disclosure forms;
Whereas, in spite of some of the Contractor’s answers to the Responsible Bidder Questions not being responsive, CLI Concrete Leveling, Inc. was the best and only bidder, so the contract is being presented to City Council for consideration; and
Whereas, Funding for the project comes primarily from the Street, Bridge, and Sidewalk Millage and is included in the approved capital budget. Some additional funding from various departmental budgets may also be utilized, depending on the locations at which the work is done;
RESOLVED, A contract in the amount of $93,600.00, be awarded to CLI Concrete Leveling, Inc. for work as part of the 2021 Annual Sidewalk Leveling Project;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute said Contract after approval as to form by the City Attorney and approval as to substance by the Public Services Area Administrator and City Administrator;
RESOLVED, That a contingency amount of $10,000.00 be established within the Project budget, and that the City Administrator be authorized to approve change orders to the Contract with CLI Concrete Leveling, Inc., not to exceed that amount, in order to satisfactorily complete this project; and
RESOLVED, That the City Administrator be authorized to approve the extension of the contract for two additional one-year renewals in years 2022 and 2023, subject to the availability of funding; and
RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution including approval of needed Traffic Control Orders, night work authorizations, and other similar administrative approvals to allow the work of the project to proceed without delay.